Accounts Assistant – Accounts Payable

Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories. Each Maison proudly embodies a tradition of style, quality and craftsmanship and Richemont strives to preserve the heritage and identity specific to each of them. At the same time, we are committed to innovating and designing new products in line with the values ​​of our Houses, through a process of permanent creativity.

MAIN PURPOSE
The purpose of this position is to assist Accounts Payable function to ensure transactions are
captured in a timely manner in line with Richemont policies and procedures.
KEY RESPONSIBILITIES
A. Accounts Payables
Vendor Invoice Management
. Timely and accurately process VIM invoices
. Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice
from email into SAP VIM
. Download invoices from vendor websites
. Follow-up with buyers if there is any vendors that are not registered in the SAP System
. Ensure that our reference number (charge code) is embedded and imprinted on all invoices
and ensure that proof of delivery or service is provided
. Review and ensure no duplicated payments to vendors
. Perform reconciliation against Vendor’s Statement of Accounts (SOA)
. Ensure that buyers perform Good Receipt (GR) promptly
. Follow-up with buyers for outstanding invoices
. Liaise closely with Vendors about vendor invoice or other related matters
. Perform review on e-invoice
. Prepare payment proposal and perform payment run clearing
Vendor Master Data (Vendor Creation)
. Verify accuracy of data input by ensuring that information is fill in accurately with no missing
data and all supporting documents are uploaded accordingly in MDG Vendor System
. Timely validate and approve Vendor Requests submitted by buyers
. Work closely with MDM Team on Vendor Creation related matters
. Timely update of Vendor Creation checklist to ensure latest information is obtained
Concur Expense
. Review and validate Concur Expense claims via Concur SAP
. Ensure that all claims comply with the Company’s Travel & Expense (T&E) policies
. Ensure that the claims are correctly authorised, documented, reported and reimbursed
. Follow-up with staff on claims to ensure that claims are submitted on time
. Review the list of corporate card holders
. Provide guidance and training on Concur Expense and Concur Travel
Others
. Ensure monthly AP aging & GL tally (monthly)
. Assist with Accounts Payable closing tasks (monthly)
. Perform reclass and prepare journals (ad-hoc and monthly)
. Prepare monthly BPS reporting for communication (monthly)
. Work closely with Logistics on freight expenses related matters (ad-hoc)
. Provide assistance to Finance Team (Buddy system)
. Other ad-hoc matters
QUALIFICATIONS
. Possess a recognized Degree in Accounting or Finance or an equivalent professional
accounting qualification
. At least 0 to 3 years of relevant work experience preferably from MNC or large
accounting firm
. Strong accounting knowledge and problem-solving skills; able to think “out of the box”
. Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
. Good presentation and communication skills, both verbal and written
. Ability to work under pressure and tight deadlines in a high volume and fast-paced
environment
. Knowledge of accounting software/EPR systems eg. SAP is a plus
. We’re looking for a dynamic, innovative, and meticulous talent with positive attitude and
strong sense of responsibility

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