HR Generalist

Key Responsibilities:

• Ensure staff data in the HRMS (e.g. D.A.T.E) are up to date at all times
• Oversee legal defence actions in labour related issues are handled properly before the courts, government agencies, or other authorities so as to protect the organization’s reputation and business interests
• Prepare materials for external legal counsel and manage these relationships to ensure that organization's interests are well-represented and protected.
• Preparing and filing court documents i.e. plaints, written statements, counter claims and preparation of company witnesses and evidences.
• Serving court documents to the counter parties, court appearances, representation in pre-trials conferences hearings, testifying before CMA, labour tribunals and courts on behalf of the company.
• Obtaining judgements and decrees, filing in courts application for execution, stay of execution, and enforcing execution orders
• Provide guidance on handling work place grievances and disciplinary procedures by initiating disciplinary processes, and acting as a disciplinary committee secretary.
• Advises and counsel staff in respect to rights, responsibilities, code of conduct and challenges associated with work and entitlements.
• Manage and support company compliance with OSHA and WCF laws, acting as a focal person in relation to these authorities.
• Provides guidance on interpretation of policies and training to the department leaders to minimize potential adverse impact of lawsuits, compliance issues and complaints.
• Manage absenteeism and overtime issues, ensuring that proper measures are taken to dissuade absences at all times and take disciplinary measures for any deviation with respective department leadership.
• Manage employee uniform requisition process, storage, distribution (issuing) and dispose in line with company uniform policy.
• Conduct periodic reviews of the employees’ database (HRMS) for comprehensiveness.
• Assist in the recruitment process solely ensuring that vetting, reference and background checks are dutifully performed prior to an employee engagement or confirmation to the post.
• Ensure global HR reporting is done on a timely manner i.e. DCM/FTE, Heatmap, and Labour Relations
• Assists the HR Manager in all personnel related issues, including meeting with departmental staff representatives, discussing and proposing solutions on a variety of subjects relating to staff welfare and conditions of work.
• Organizes, gathers and maintains statistics and prepares reports on personnel matters as required.
• Prepare quality HR quarterly and year end reports within stipulated time frames for review by Human Resource Manager.
• Champion sport and recreational activities within the company

 

Requirements:

• LLB degree, Degree in Human Resources Management (HRM) or Social Sciences
• Postgraduate Diploma in Law will be added advantage
• Must be a registered Legal Practitioner (Advocate);
• At least 3 years of experience directly related to the duties and responsibilities specified.
• Knowledge of the legal system/framework of URT
• Strong knowledge of labour laws (Employment and Labour Relations Act 2004, The Employment and Labour Relations (Code of Good Practice) Rules, 2007, the Labour Institutions (Mediation and Arbitration) Rules, 2007, the Labour Institutions and Code of Conduct for Mediators and Arbitrators Rules, 2007 and the Labour Institutions (Mediation and Arbitration Guidelines) Rules, 2007)
• Strong interpersonal and communication skills and the ability to work effectively within a diverse workplace.
• Ability to use independent judgement and to manage and impart confidential information.
• Ability to investigate and analyse claims information and to draw conclusions.
• Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
• Listening skills as well as the ability to understand people's background and motives.