Human Resources Assistant I

Renton Technical College is seeking a Human Resources Assistant I to join our team! As the first point of contact for the Human Resources Department, this position performs a variety of complex paraprofessional, technical, and clerical functions that support department operations. Responsibilities include assisting the human resources team with confidential assignments such as processing and fulfilling public records requests, maintaining the public records index, interpreting and applying human resource rules, policies, procedures, regulations, and maintaining all sensitive employment records, including contracts and other personnel documents. The Human Resources Assistant will demonstrate exceptional customer service skills and the ability to build and maintain positive working relationships.

• Support the college’s mission by creating a learning and work environment of mutual respect and fairness, while encouraging creative and critical thinking. Foster a climate of multicultural understanding.
• Serve as first point of contact for the Human Resources Department, providing exceptional customer service including greeting individuals, receiving and referring visitors, and answering general inquiring regarding HR and benefits policies and processes.
• Provide clerical, technical and scheduling support to all areas of Human Resources as needed, including the Vice President of HR. Support document and website accessibility.
• Assist with purchase requests and enter annual blanket / monthly purchase orders as needed in ctcLink. Manage the procurement card usage, travel, and reconciliations for the department.
• Support the VPHR and public records function by managing files, producing records, and maintaining logs
• Assist with budget changes in ctcLink.
• Support the HR Assistant II with the new employee orientation experience and on-boarding process for hourly and student employees. Coordinate with other campus area such as CTS, business services, campus safety, and library, to ensure successful transition into employment.
• Assist with ensuring new hire paperwork is completed and inputted in the ctcLink system timely. Create new employee files and maintain all current and separated employee personnel records. Prepare employee separation and exit forms. Process student separations as needed. 
• Manage human resources data and maintain confidential records to ensure accuracy.
• Run weekly queries and generate reports to ensure compliance with all federal and state regulations. 
• Assist with the background verification process (Checkr) for all prospective new hires. 
• Track and follow up on official transcript request. 
• Manage the I-9 process and ensure compliance by following federal guidelines and regulations.  
• Serve as the backup SME for ctcLink as needed. 
• Assist with the tracking of classified staff probationary and/or trial period evaluations. 
• Manage the HR Calendar, including HR Conference Room reservations. Ensure HR information is current and relevant on the HR SharePoint Site. Manage and monitor physical and electronic HR mailboxes, routing correspondence and inquires in a timely manner.
• Compose correspondence and prepare communications for human resource related issues. 
• Assist with the Commute Trip Reduction program for RTC employees. 
• Work with CTS to maintain up to date distribution lists relevant to the Human Resources department. Process CTS approvals for new user accounts as needed. 
• Assist with the online recruitment application system and database (NEOGOV) including posting position, managing recruitment accounts, and the application review process as needed. Assist with archiving finalized recruitments in NEOGOV.
• Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies. 
• Participate in relevant on- and off-campus committee work, state and community boards as appropriate and assigned by the VPHR. 
• Perform other duties, including department support and coverage, as assigned.

• Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment. 
• Two years of office support or administrative experience, preferably in a human resources environment. Associates’ degree may be substituted for one year of work experience.
• Two years’ experience in data entry with a high degree of accuracy and attention to detail.
• Experience with external databases/platforms is preferred but not required.
• Strong organization skills, detail-oriented, good editing and proofreading skills.
• Excellent customer service skills, ability to maintain confidentiality, think critically exercising independent judgment, prioritize multiple tasks in a fast-paced environment, while accommodating numerous interruptions.  
• Proficient knowledge of Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations. Previous success and comfort learning new computer software programs/platforms required. 
• Demonstrated experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines. 
• Ability to establish and maintain effective working relationships with students, employees, and the public. 
• Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 month of hire) the production of accessibly content, whether print or electronic.
• Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
• Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

WORKING CONDITIONS:

Working hours are generally aligned to business hours, Monday – Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permits. 

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact [email protected].

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EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Lesley Hogan, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 (425)235-7873,[email protected].     

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: https://rtc.edu/about-rtc/campus-resources/campus-security/annual-security-report.php. For information on how to access the RTC Daily Crime Log follow this link:https://rtc.edu/about-rtc/campus-resources/campus-security/daily-crime-log.php

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations.  We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC’s work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.      

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.