Division 8 Project Executive

MAJOR PURPOSE

The Project Executive will assist in the execution of the Company's business strategies to meet objectives in a timely manner while supporting the Company's mission, vision and values. The Project Executive will successfully manage a project to requirements while meeting or exceeding profit margins specific to individual jobs.

MAJOR RESPONSIBILITIES

• To review job estimate costs and ensure detailed materials are within budget
• Ensure all material costs are correct before worksheets are released to the Purchasing Department
• Communicate with contractors as required to ensure jobs run smoothly
• To have sound knowledge of Windstorm, Fire, Life Safety, and ADA code requirements as related to openings designed for allowances and wind pressure when required
• To participate in kickoff meetings with Estimators and Detailers at the beginning of projects
• To coordinate the purchasing of all materials with the Purchasing Department. Ensure deliveries are scheduled to meet project schedules
• Ensure jobs are billed properly and all close out documents are completed in a timely manner at the end of a project
• To coordinate Installers' work specific to job requirements
• Successfully build and maintain positive relationships and build good rapport with all end users
• To review pricing changes and process change orders as necessary
• To respond to RFI – requests for information in a timely manner, often problem solving and documenting delays that may arise
• Actively plan out timelines and production schedules that are attainable and realistic, managing timelines to completion
• Receive and interpret quotes from sub-contractors
• To meet contractors on-site and walk sites as necessary
• Work independently with minimal supervision, within a flexible schedule keeping set appointment times with clients/vendors and end users
• Effectively manage the flow of paperwork throughout the job ensuring the process is completed in a timely manner, including timely transfer of interoffice paperwork
• Use sound professional judgment while representing the Company

SKILLS, KNOWLEDGE & ABILITIES

• Exceptional organizational skills and attention to detail
• Strong communication, presentation and writing skills
• Ability to communicate effectively with all levels of management, vendors and contractors
• Ability to work well under pressure in a fast paced, ever changing environment
• Ability to multitask and prioritize effectively
• Ability to effectively manage workflow as well as work effectively as part of a team
• Passion for providing excellent customer/client service at the highest level

REQUIREMENTS

The incumbent must have proficient knowledge in the following areas:

• Computer proficiency, with ability to work in MS Office based programs to include Outlook email
• Ability to learn NAVISION, and possibly PROTECH software and use software with proficiency
• Sign a confidentiality agreement as required from general Contractor/Owner as a project specific requirement
• Strong basic math skills
• Analytical and problem solving skills
• Decision making skills
• Outstanding organizational skills
• Effective written communications skills
• Above average verbal communication skills
• Time management skills

EDUCATION/EXPERIENCE: At least a high school diploma; additional studies preferred in technical training specific to the needs/requirements of the position. This position requires a minimum of 1-5 years of like/similar experience preferably supporting a manufacturing or production capacity with hands-on knowledge.

ADDITIONAL REQUIREMENTS

• Must be able to continuously see. Must be able to frequently stand, walk, view computer monitors, give & receive oral communication, bend, squat, reach above shoulder level, and discern color. Must be able to occasionally sit, drive, type, and make fine discriminations in sound.
• Must be able to regularly lift/carry up to 10 lbs.; occasionally lift/carry up to 20 lbs.
• Must be able to do repetitive simple grasping, fine manipulation on a frequent basis.
• Must possess a valid driver's license and drive to and from work locations.
• Must be able to travel as required for Company business.
• As needed, work a varied schedule that could include nights, weekends and holidays.