Buying Coordinator

Description

The Buying Coordinator supports purchasing activities for domestic and offshore products across AD Canada divisions. This role assists with purchase order processing, inventory monitoring, backorder management, supplier coordination, and resolution of order discrepancies. The Buying Coordinator also provides support for special quotes, supplier programs, and product identification while working closely with internal teams and supplier partners.

Primary Responsibilities:

Buying:

1. Assist with evaluating product needs, inventory levels, and order quantities for the distribution center and process purchase orders accordingly.
2. Support with purchasing products from domestic and overseas suppliers and manage all requirements for order processing.
3. Monitors inventory levels to ensure maximum inventory turns as well as minimize the back-order levels.
4. Evaluate and place container orders as appropriate.
5. Assist with evaluating and processing special quote requests based on sourcing requirements, cost, and gross profit percentage for each opportunity.
6. Review and modify private label blanket purchase orders.

Supplier Relationships:

1. Maintain supplier documentation and assist with administrative activities related to supplier agreements and programs.
2. Monitor inventory requirements, release orders, and redirect requests too large/complex to process internally. 

Requirements

1. Customer Service - Responds promptly and professionally to customer needs and requests; provides helpful and accurate information; demonstrates a service-oriented approach.
2. Communication - Communicates clearly and professionally, both verbally and in writing; asks questions and seeks clarification when needed; effectively interprets and communicates written and numerical information.
3. Teamwork - Works collaboratively with others; contributes to a positive team environment; welcomes feedback; supports team goals and assists others when needed.
4. Problem Solving and Judgment - Demonstrates sound judgment and strong problem-solving skills; identifies issues, evaluates available information, and seeks guidance or escalates concerns when appropriate.
5. Attention to Detail - Demonstrates accuracy and attention to detail when reviewing orders, product information, inventory data, and other purchasing-related information.
6. Organization and Time Management - Effectively organizes and prioritizes multiple tasks, manages deadlines, and maintains accurate records.

Qualifications:

1. 0-2 years of related experience; previous purchasing, supply chain customer service, or administrative experience is an asset but not required.
2. Microsoft office – Excel (intermediate), Word (Basic), Outlook (intermediate)

Additional Comments

1. This position is based in Mississauga, Ontario, Canada
2. Travel: 10% of domestic travel with occasional trips outside of the country

AD is proud to be an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law. At AD, we support a collaborative and inclusive environment. We value open participation from individuals with different ideas, experiences, and perspectives which we believe make AD a better place to work.