Temporary HR / Accounting Coordinator

About Us

The Hilton Garden Inn Manhattan-Chelsea is a modern hotel minutes away from Madison Square Garden. Conveniently located in the city's very chic Chelsea and Flower Districts, the hotel is in the heart of it all! An easy commute for associates by being convenient to Penn Station, Grand Central Station and all major subway lines. Join the Hilton Garden Inn Chelsea team and enjoy a great life-work balance, associate events with prizes and incentives awarded for outstanding performance and a culture that celebrates the success of their achievements.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Compensation

Salary Range: $32.00 - $35.00 Hourly

Tipped/Service Charge Eligible? No

Discretionary Performance Bonus Eligible? No

Overview

We are looking for a temporary Human Resources and Accounting Coordinator to join our team at the Hilton Garden Inn Chelsea. The role will be for approximately 3 months starting in late August. As our HR / Accounting Coordinator, you will conduct day to day operation of the Human Resources and accounting departments which includes: Greeting internal and external guests to the Human Resources department, administer company benefits programs, conducting enrollments, answering questions and troubleshooting problems.

Essential Duties and Responsibilities

• Assist associates whenever possible with requests and/or information.  Attempt to answer associate questions and/or address associate concerns in a timely manner. 

• Assist the Human Resources Director or Human Resources Manager in directing and instructing the management staff in effective recruiting and interviewing techniques using methods such as verbal presentations and written directions to ensure the hiring and retention of qualified and effective associates.  Schedule interviews and process related paperwork.

• Create and update Human Resources bulletin boards and other posting locations as needed.

• Maintain accurate and updated department and associate files.

• Explain elements of various benefits to associates as required and assist with enrollment and claims processing. 

• Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Associate Anniversary Awards program, etc.

• Process benefits enrollments and other functions electronically, as required.

• Coordinate all other pre-selection activities, reference checks, background checks, etc., to ensure compliance with all Company policies and procedures. 

• Respond to all interviewed applicants via telephone or letter within required time frame.

• Control the administration of wages and benefits to ensure the accurate and equitable application of same, analyzing and applying information retrieved from moderately complex reports, manuals and/or computer systems.

• Prepare correspondence and memos as needed.

• Ensure all new hires and existing associates possess proper employment eligibility verifications.

• Comply with attendance rules and be available to work on a regular basis.

• Perform any other job-related duties as assigned.

• Process bi-weekly payroll for property.

• File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment.
  • Ensure excellent service and guess correspondence with credit card and payment inquiries.
  • Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.
  • Set up new vendor accounts in accordance with established policy.
  • Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
  • Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
  • Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
  • Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
  • Reconcile outstanding checks with AP aging report, monthly.

Qualifications and Skills      

• Hotel experience required and Hilton experience preferred.

• Experience with Workday HRIS preferred.

• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.

• Leadership skills to motivate and develop staff and to ensure accomplishment of goals.

• Able to set priorities, plan, organize, and delegate.

• Written communication skills to be concise, well organized, complete, and clear.

• Ability to work effectively under time constraints and deadlines.

• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.