Business Support Executive

Business Support Executive

Location: Dublin 14
Working Arrangement: Full-time, 5 days per week, office-based

About the Role

We are seeking an experienced, highly organised and proactive Office & Administration Support Executive to join our Head Office team.

This is a varied, hands-on position providing essential administrative and practical support across the business. Working closely with the Office Support & Administration Coordinator, the successful candidate will help ensure the smooth day-to-day running of our Head Office while supporting colleagues across departments and construction sites.

We are looking for someone with previous office administration experience who takes pride in their work, has excellent attention to detail and enjoys being part of a busy, collaborative environment.

The ideal candidate will be adaptable, approachable and confident managing a variety of tasks, from preparing correspondence and coordinating training to supporting company events and maintaining office facilities.

This is not an entry-level position. Previous experience in a professional office environment is important, along with the ability to work independently, manage competing priorities and provide a consistently high standard of support.

Key Responsibilities

1. General Office & Administrative Support

• Provide day-to-day administrative support to Head Office colleagues and other departments as required.
• Prepare, type, format and proofread letters, correspondence and general business documentation.
• Maintain and update company letterhead templates and other standard documents on SharePoint, including incorporating new company entities as required.
• Maintain accurate and up-to-date Head Office contact directories and construction site contact lists.
• Assist with filing, document management and general office administration.
• Arrange couriers, prepare packages for collection and coordinate deliveries through reception.
• Attend the post office when required, including handling registered post and maintaining relevant records.
• Arrange for documents to be sworn or witnessed by solicitors or other authorised professionals when required.
• Provide practical administrative assistance to colleagues across the business.

2. Training & Employee Support

• Coordinate and book company training courses as directed.
• Liaise with training providers regarding availability, bookings and course arrangements.
• Maintain and update the company training matrix, ensuring attendance, completion dates and certification details are accurately recorded.
• Assist with distributing training information and joining instructions to employees.
• Follow up on training certificates and supporting documentation.

3. Reception, Meetings & Hospitality

• Provide reception cover during annual leave and other periods of absence.
• Welcome visitors, clients and external stakeholders in a professional and friendly manner.
• Offer refreshments and ensure visitors are appropriately looked after.
• Ensure meeting rooms are tidy, presentable and stocked with water, refreshments and necessary supplies.
• Assist with meeting room preparation and arrangements.
• Coordinate and order lunches and refreshments for project meetings, internal meetings and other business requirements.
• Help maintain a welcoming, organised and professional Head Office environment.

4. Events & Office Coordination

• Assist with planning, organising and coordinating company events, including staff social events, wellness initiatives and other business functions.
• Support event preparation, including sourcing and purchasing supplies, refreshments, decorations and other materials.
• Assist with event set-up and practical arrangements as required.
• Purchase office supplies and other items needed for the smooth running of Head Office.
• Monitor office supplies and replenish stock as necessary.
• Liaise with suppliers and service providers regarding routine office requirements.

5. IT Equipment & Deliveries

• Assist with receiving and checking deliveries of IT equipment and related supplies.
• Ensure IT equipment is stored securely and appropriately in the designated IT storage area.
• Support the Office Support & Administration Coordinator with equipment organisation and distribution when required.
• Liaise with colleagues regarding IT deliveries and equipment collection as directed.

Skills & Experience Required

• A minimum of 4 years’ relevant experience in office administration, business support or a similar role.
• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly PPT, Word, Excel and Outlook.
• Experience using SharePoint or similar document management systems.
• Strong attention to detail
• A proactive, practical approach with a willingness to assist wherever needed.
• Ability to work independently while contributing positively to a wider team.
• Professional, approachable and discreet when dealing with colleagues, clients and confidential information.
• Flexibility to respond to changing priorities in a busy office environment.

What’s on Offer

• A permanent, full-time position , c €45-50k
• A varied role with exposure to different departments and business activities.
• A professional, supportive and collaborative Head Office environment.
• Opportunities to develop skills and experience across office administration and business support.
• A competitive salary commensurate with experience
• Company benefits in line with company policy – paring, pension, healthcare