Business Support Executive Assistant

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Job Description

We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support the up to 4 TBS Leadership Team (LT). As a key supporting member of the organization, the EA will ensure seamless operations of administrative and strategic activities by managing calendars, travel arrangements, expense reports, meeting coordination, and other vital tasks. This role demands exceptional attention to detail, commitment to professionalism, and collaboration across teams and stakeholders.

ACCOUNTABILITIES:

• Manage complex calendars and prioritize meetings and appointments
• Coordinate travel arrangements, including flights, hotels, visas, and ground transportation
• Process expense reports accurately and in line with company policies
• Organize virtual and in-person meetings, conferences, and team events
• Prepare agendas, meeting minutes, and follow-up action tracking
• Support onboarding and offboarding activities for senior team members
• Act as a key contact point across teams to support communication and coordination
• Provide general administrative support to the Business Support Team and assist with larger meetings and events
   

REQUIREMENTS:

• Strong organizational and time-management skills
• 2+ years of experience in an Executive Assistant or similar senior administrative role
• Ability to manage multiple priorities with accuracy and efficiency
• Excellent attention to detail and a proactive, problem-solving mindset
• Strong communication and interpersonal skills
• Confidence working independently and handling sensitive matters professionally
• Experience with calendar, travel, and expense management tools
• Strong documentation and record-keeping skills
• MS Office: PowerPoint, Word, Excel, Outlook
• Advanced English, written and spoken; German is a plus
   

Preferred experience:

• Experience supporting leadership teams in a global or cross-functional environment
• Comfort working in a changing and fast-paced environment
• A collaborative mindset and interest in working with the Executive Assistants Community
   

Diversity & Inclusion

At Takeda, we are committed to creating an inclusive and diverse workplace where everyone feels welcomed, respected, and valued.
 

Ready to join us?
Visit takedajobs.com and apply today.

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For information about our benefits, please click here.

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