- Location
- Philippines · published
- Workplace
- Remote
- Type
- Full-time
- Department
- Human Resources
- Source
- Workable
Description
About FreedUp
FreedUp places talented Executive Assistants with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our EAs, we aim to be one of the best US companies for LATAM and Filipino talent, with a supportive environment and real room to grow.
About the role
We're looking for a trustworthy, highly organized Executive Assistant to support a team who co-own a design and CAD-focused firm in Texas. They've run the business together for 15 years and are now ready to hand off the day-to-day "noise" so they can focus on leading and growing the company.
You'll be one shared assistant for both founders, working toward the same business goals. Your work will span the business (inboxes, finance admin, HR, and coordinating vendors and project teams) and their personal lives (household services, bills and errands that can be handled remotely). Trust and discretion are at the heart of this role: you'll be handling sensitive financial and company information, and you'll build that trust step by step.
Compensation: 1000 to 1,700 USD per month (Depends on Experience)
Location: Remote Philippines
What you'll do
Business operations
- Manage inboxes: triage both founders' business inboxes, flag priorities, draft replies and make sure nothing gets buried.
- Support finance admin: help pay bills, track invoices and deposits, and coordinate with the firm's fractional bookkeeping and accounting team, always within clear approval rules and spending limits.
- Support HR admin: help with onboarding, documentation, scheduling and other people-related tasks.
- Coordinate CAD and production work: keep communication flowing between the founders, internal staff and an outsourced production support team, tracking deadlines and follow-ups.
- Manage calendars and meetings: schedule meetings, prepare agendas and keep track of action items.
Personal support (remote)
- Coordinate household services and repairs, acting as the "dispatcher" for technicians, mobile mechanics and other providers.
- Handle online returns, orders and errands that can be managed remotely, using pickup and delivery services where needed.
- Pay personal bills from a set queue and flag anything with questions.
Communication and accountability
- Hold a weekly check-in with each founder, and know which founder owns which area.
- Adapt to each founder's preferred channels, such as Microsoft Teams, Slack, text or WhatsApp.
- Build simple processes and checklists so recurring work runs smoothly and reliably.
Our hiring process
- Apply online
- Record a short Loom video introducing yourself
- Interview with our recruiting team
- Complete a work evaluation (including a short LinkedIn writing task)
- Final interview with the client