Deputy Court Clerk- part time

Please use the link below to apply:

https://www.governmentjobs.com/careers/zanesville/

This is an appointed, unclassified position. Please attach a résumé, cover letter, and at least three references with contact information.

Open to  the public and qualified City of Zanesville employees .

 

POSITION QUALIFICATIONS

An appropriate combination of education, training, course work, and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: high school degree, GED or equivalent with course work in office practices and data methodology, and three (3) months on the job or related training.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

LICENSURE OR CERTIFICATION REQUIREMENTS

Bondable.

DISTINGUISHING JOB CHARACTERISTICS

Under general supervision, performs bookkeeping to record and account for monies received for payment of fees, court costs, bail bonds, and other matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.

• Performs bookkeeping to record and account for monies received for payment of fees, court costs, bail bonds, and other matters. Enters amount received and records payment to appropriate accounting document. Balances cash received against receipts and prepares bank deposit in absence of Municipal Court Clerk. Utilizes data entry equipment to perform tasks.
• Computes, collects, and issues receipts for monies received in mail or over counter for payment of fines, court costs, bail bonds, and other matters.
• Prepares, types, and/or issues various documents generated by Municipal Court such as correspondence, summons, warrants, subpoenas, reports, forms, assignment notices, commitments, complaints, waivers, bonds, journal entries, certificate of fees, etc. Reproduces documents as needed.
• Indexes dockets and files complaints, traffic citations, judgment entries, and other documents received by court. Retrieves case files as needed.
• Assists co-workers as needed.
• Responds to inquiries and provides general information to general public in person or by telephone. Functionally supervises staff as directed.
• Schedules persons for mediation and ensures that related correspondence and paperwork is completed properly and in a timely manner. Maintains responsibility for mediation program and scheduling. Travels to other courts with Judge to assist them with their mediation programs.
• Receives dispositions and statistics of mediations scheduled.
• Process all court appointed fee applications.
• Prepare witness fees after each jury trial and court trial to the bench.
• Process meeting information, mileage, meals, registration for Judge.
• Order all office supplies for court office.

OTHER DUTIES AND RESPONSIBILITIES

Serves on-call during weekends and holidays to issue warrants under 48 hour rule in absence of Municipal Court Clerk.

SCOPE OF SUPERVISION

None.

EQUIPMENT OPERATED

Recorder and transcriber and general office equipment.

CONTACTS WITH OTHERS

General public, Attorneys, Police Officers, other court Judges and personnel.

CONFIDENTIAL DATA

None.

WORKING CONDITIONS

Good office working conditions.

USUAL PHYSICAL DEMANDS

The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.

While performing the duties of this job, the employee regularly exhibits digital dexterity when typing and entering data into computer and other tasks. The employee frequently sits for extended periods of time and occasionally stands and walks. Vision demands include close, relatively detailed vision with the ability to adjust focus when reading a computer screen.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

 

Knowledge of:

• Court process and procedure.
• Legal terminology.
• General bookkeeping.

Ability to:

• Develop and maintain effective working relationships with associates, supervisor, attorneys, and general public.
• Maintain respect and proper decorum to all who come in to the Clerk’s Office.
• Able to multitask.

Skill in:

• Operation of calculator, copier, and recording equipment.
• Basic math skills.
• Maintaining records.
• Arranging items in numerical or alphabetical order.
• Responding to routine inquiries from general public.
• Balancing bookkeeping accounts.

Submitting an Application
 To be included in the process for the position , you must have submitted an electronic application by the deadline date.
 Required Documents to Upload
 The following documents are required to be uploaded with this application:
 1.
 Driver's license copy
 Optional Documents to Upload
 The following documents may be uploaded with this application:
 1. Resume
2. Other relevant certificates

Employer
 The City of Zanesville
 Address
 401 Market Street
 Zanesville, Ohio, 43701
 Phone
 740-617-4877
 Website
http://www.coz.org
 AN EQUAL OPPORTUNITY EMPLOYER