Administrative Assistant

Job Description:

Duties and Responsibilities

Administrative Support:

·        Provide general administrative assistance to the construction and warehouse teams, including answering phones, handling correspondence, and scheduling meetings.

·        Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities.

·        Assist in the preparation of project documents such as contracts, purchase orders, and change orders.

Inventory and Procurement Support:

·        Coordinate inventory tracking and ensure accurate documentation of incoming and outgoing materials.

·        Assist with procurement paperwork, including tracking purchase orders.

·        Monitor delivery schedules and inventory levels.

·        Work closely with the procurement team to ensure timely and accurate ordering of supplies.

Scheduling and Coordination:

·        Assist in scheduling project timelines, meetings, and deliveries for construction projects and warehouse operations.

·        Coordinate with vendors, contractors, and delivery services to ensure efficient movement of materials.

·        Maintain construction and warehouse calendars and track project milestones.

Document Management:

·        Organize and maintain project files, safety documentation, permits, inspection reports, and other compliance paperwork.

·        Ensure all compliance and regulatory paperwork is accurate, up to date, and properly filed.

·        Maintain employee timecards and assist with payroll documentation for warehouse and construction staff.

Communication and Team Support:

·        Serve as a point of contact between office staff, field teams, and external partners.

·        Prepare reports, memos, and presentations for management and other stakeholders.

·        Support clear communication across departments to ensure operational efficiency.

Compliance and Safety:

·        Assist with maintaining compliance with company policies and safety regulations.

·        Track and maintain records of safety trainings, certifications, and inspections.

·        Help coordinate safety meetings and prepare safety reports.

Qualifications

·        High School Diploma or equivalent required

·        Must be 18 years or older

·        Previous administrative experience preferred

·        Construction and/or warehouse industry experience preferred

·        Proficiency with Microsoft Office and general computer systems preferred

·        Strong organizational and multitasking skills

·        Excellent communication and customer service skills

·        Ability to work independently to accomplish daily tasks and effectively within a team environment

·        Strong problem-solving abilities and attention to detail

·        Commitment to excellence and high standards

Physical Demands and Work Environment

·        Frequently required to sit and talk.

·        Frequently required to use repetitive hand motions.

·        May occasionally be exposed to varying temperatures, including extreme heat or cold, depending on project location and operational needs.

True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.