Associate, Accounts Payable

Purpose and Scope

 

OVERVIEW

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are:

• Courageous Thinkers & Doers: Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
• Solutions-Oriented: See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
• High-Performing Gamechangers: Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.

 

SUMMARY DESCRIPTION:

 

The essential function of this position is to assist in performing responsible financial and office support work for the accounts payable department. The position is responsible for efficiently and accurately recording, summarizing and reporting the result of financial activities and performing related tasks as assigned. The position works under general supervision, independently developing work methods and sequences.

Essential Job Functions

1.Responsible for processing and paying vendor invoices; travel expenses, reimbursement requests, copier leases, equipment maintenance, contract purchase orders, all utility invoices and telephone invoices.

 

2.Audits financial records by examining, verifying and reviewing accounts, invoices, bills and vouchers; researches accounting problems and discrepancies in records; makes or initiates corrections as necessary.

 

3.Secures payment of outstanding vendor vCard and stale-dated payments.

 

4.Compiles data for and prepares periodic and special reports as required by the department, school, District and other agencies; assists with various financial analyses as requested.

 

5.Reviews and submits accounts payable check runs and uploads data file to Regions for check processing.

 

6.Reviews and approves copier invoices; maintain detailed copier information; and provides support to schools regarding copier transactions.

 

7.Processes invoices and payment requests and ensures all financial paperwork includes proper signatures; budgetary coding; and complies with Board policies and guidelines.

 

8.Receives and responds to inquiries, concerns, complaints and requests for assistance from personnel and vendors regarding areas of responsibility.

 

9.Prepares, types, copies, files, transmits and/or mails various records, reports, notices, forms and correspondence.

 

10.Attends staff, committee and other meetings as required. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.

 

11.Performs other duties as required, including but not limited to establishing and maintaining files, copying and filing documents, sending and receiving faxes and e-mails, answering the telephone, processing mail, maintaining lists and logs, ordering office supplies.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's Degree Public or Business Administration, Accounting, or related field OR a combination of equivalent education and/or paid directly relevant experience for a total of four (4) years. Experience in a school district or local government setting is preferred.

 

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.