Accounts Payable Specialist II

OVERVIEW

We are looking for an experienced and dependable Accounts Payable Specialist II to join our Accounting team in Los Angeles. This position plays a critical role in maintaining accurate financial records and ensuring that all vendor transactions are processed efficiently and in compliance with internal policies and external regulations. The Specialist II serves as a key point of contact for complex payment issues, vendor relations, and process improvement initiatives.

RESPONSIBILITIES

• Review, code, and process high volumes of invoices with accuracy and timeliness
• Perform the accounts payable functions of invoice matching (3-way match) and approvals
• Perform reconciliations of vendor statements and resolve discrepancies proactively
• Respond to internal and external inquiries in a timely manner
• Monitor AP aging reports and ensure timely payment to maintain good vendor relationships
• Assist with audits and provide supporting documentation as requested
• Maintain organized files and records in accordance with company policies and retention requirements
• Follow internal controls and procedures within the AP process
• Handle complex or escalated payment issues and inquiries
• Mentor junior team members and provide support and training as needed

Qualifications:

• Degree in Accounting, Finance, or related field (or equivalent experience)
• 4-6 years of experience in accounts payable or general accounting
• Proficient in Microsoft Excel and accounting software such as NetSuite, SAP, Oracle, or similar ERP systems
• Experience in a high-volume, multi-entity, or multi-currency environment a plus
• Previous exposure to process automation or AP software tools (e.g., Coupa, Concur)
• Experience in industries such as retail or manufacturing is a plus
• Detail-Oriented: Maintains high accuracy while managing complex or high-volume transactions.
• Proactive: Anticipates issues, takes initiative to streamline processes, and suggests improvements.
• Analytical: Uses data and trends to identify discrepancies and resolve payment issues efficiently.
• Dependable: Consistently meets deadlines and handles responsibilities with minimal supervision.
• Ethical and Trustworthy: Treats people with respect. Maintains confidentiality and upholds financial integrity in all tasks.
• Strong Communication Skills: Clearly communicates with vendors, managers, and internal departments to resolve issues and provide updates.
• Organized: Prioritizes and multitasks effectively to meet reporting deadlines and process large invoice volumes.
• Collaborative: Works well across departments and mentors junior staff when needed.
• Customer Service Oriented: Maintains a professional, courteous demeanor in interactions with vendors and internal clients.
• Works Independently: Quickly assesses problems and implements effective solutions with minimal disruption.
• Process Improvement Mindset: Focuses on improving procedures for efficiency and compliance.
• Calm Under Pressure: Performs well when faced with pressure due to time frame, workload, adversity, disappointment or opposition.
• Takes ownership: Ensures tasks are completed accurately and on time.

The base salary range for this position is $28.00-$32.00 per hour which represents the current range for the base salary for this non-exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for non-exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.