Part-Time House Manager & Family Assistant

Job Title: Part-Time House Manager & Family Assistant

Location: Los Altos, CA 94022

Employment Type: Part-time, 15-20 hours per week

Schedule:

• 3 days per week, Monday through Friday (flexible)
• Late afternoon and early evening hours preferred
• Occasional date night coverage approximately once per month

Compensation: $50–$60 per hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursement provided.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19), subject to applicable legal accommodations.

About Our Family

We’re a warm, busy professional family with a welcoming home in Los Altos. Both parents have full and demanding professional lives and we really value having a home that feels grounded, organized, and full of warmth. At the heart of our home is our energetic toddler, who brings so much joy, curiosity, and energy to our days and attends preschool a couple of afternoons each week.

We’re a family that genuinely enjoys our time together. We like to have fun, laugh often, and keep our home feeling joyful and connected, even during busier seasons. Whether it’s spending time together after a full day, enjoying simple family routines, or creating little moments of play and connection, we really value the feeling of home being a place where everyone can exhale. We would love to find someone who can naturally fit into that energy while bringing a thoughtful, proactive approach - someone who is warm, kind, engaged, and ready to jump in where needed.

Our home operates best when the kitchen is well stocked, meals are thoughtfully planned, systems are running smoothly, and the little details are handled before they become stressful. We care about healthy eating, a calm and organized environment, and having someone in our corner who genuinely enjoys creating ease for our family. The right person will take pride in things like a beautifully organized pantry, a fridge stocked with nourishing options, a well-executed meal prep plan, and household systems that make everyone’s days feel lighter.

For us, great household support is both practical and personal. This role is about helping create a home that feels prepared, peaceful, and cared for, while also honoring the fun, loving, and playful energy that makes our family feel like us.

Who You Are / What We're Looking For

Our ideal candidate is warm, proactive, grounded, and genuinely great with young children. You bring a calm, cheerful presence into the home and know how to read the room, adjust your approach, and support the household in a way that feels thoughtful and intuitive. You are friendly and personable, but also highly professional and dependable.

You are not looking for a role where every task is assigned step by step. Instead, you are someone who walks in, observes, assesses, and acts. You can see what needs attention, prioritize effectively, and follow through with care. You enjoy helping a family build better systems, not simply maintain existing ones. Whether that means improving kitchen organization, streamlining household routines, coordinating with vendors, or anticipating what will make the week run more smoothly, you enjoy bringing structure and calm to a busy home.

You have demonstrated experience in a private household or similarly high-touch environment where discretion, organization and strong follow-through are essential. Being detail-oriented, flexible when priorities shift, and deeply reliable comes naturally to you. You’re comfortable working alongside a full-time nanny and a weekly cleaning team, and you know how to communicate with other household support in a gracious, collaborative, and professional way.

We are looking for someone with demonstrated experience, maturity, and confidence - someone who can become a true strategic partner to our family and help create a home that feels organized, welcoming, well cared for, and easy to enjoy.

Key Responsibilities

Meal Support

• Weekly meal planning for the family
• Grocery shopping and online ordering to keep the kitchen consistently stocked
• Prepare meals and healthy snacks for the child several times per week
• Prepare simple adult dinners or prep meal components approximately 1-2 times per week
• Maintain a clean, organized, and well-stocked kitchen and pantry

Household Organization & Maintenance

• Create and maintain household organization systems throughout the home
• Seasonal swaps for holiday décor
• Prepare donation drop-offs
• Assist with event, holiday, and guest preparation

Inventory & Errands

• Manage household supplies, including maintaining running lists, restocking, subscriptions and reorders
• Handle returns, dry cleaning, gift shopping, and miscellaneous errands
• Manage incoming and outgoing packages, returns and deliveries
• Organizational projects for toys, gear, and storage spaces

Administrative & Personal Assistant Support

• Manage the household calendar and coordinate family logistics, appointments and miscellaneous scheduling
• Prepare the home for each cleaning team visit, proactively identify priorities and direct the team to ensure their time is used effectively and household standards are maintained
• Research and coordinate repairs, vendor quotes, and service providers

Family Support

• Light backup childcare and brief supervision as needed
• Date night coverage approximately once per month
• Proactive, child-related purchases and errands (snacks, supplies, age-appropriate items)
• Assist with daily child-related logistics as needed

Laundry & Linens

• Wash, fold, and organize laundry as needed
• Steaming and light garment care as needed
• Maintain a tidy and well-stocked laundry area

How to Apply

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume and three professional references with current contact information.

Please note that this role requires a background check.

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