Administrative Assistant

Pay Range: $22.90 - $28.62hr. | $47,632 - $59,539 annual compensation

Job Posting Closing on: Monday, August 31, 2026📅

Workdays & Hours: Monday – Friday 8am – 5pm

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

The City of Fort Worth Park & Recreation Department is seeking a detail-oriented professional to fill the position of Administrative Assistant in the Park Operations Division. This position performs a wide variety of clerical duties, interacts with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects and assists management with budgetary responsibilities, planning and executing special events, and scheduling/coordinating meetings.

Minimum Qualifications: 

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

 Preferred Qualifications:

• Proficient skills using Microsoft Office experience (Word, Excel, PowerPoint)
• Purchasing experience and vendor management for invoicing
• Knowledge and experience in project coordination
• Planning and executing special events
• Calendar management for executive team members

Administrative Assistant Job Responsibilities Include:

• Perform a wide variety of clerical duties such as processing paperwork, entering data into various City databases, schedule meetings and take meeting notes
• Interact with external and internal parties over the phone and face to face interaction
• Coordinate with the Division staff and department’s Central Purchasing team in processing invoices for payments, monitoring and submitting requisitions for supplies and materials, and initiating purchase orders
• Review and monitor monthly interdepartmental charges
• Review staff travel and training documents and make travel and training arrangements
• Keep track of employee training certificates and license renewal
• Provide support to managers and staff in coordinating and writing M&Cs and reviewing documents for accuracy and quality
• Assist with analytical research support and various projects, data analysis and reconciliation, prepare and present reports
• Assist with planning, development and implement work plans to include goals and objectives and execute written and oral reports
• Provide staff support by organizing and providing support to other divisions on needed basis
• Support in planning and executing special events. Participates in special projects as assigned
• Coordinate inter-divisional meetings, workgroups, and tasks.
• Distribution of weekend call list, system service request and work order reports
• Assist with division purchases through procurement cards, purchase orders, and voucher memos

Working Conditions and Physical Demand:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking and repetitive motions.

Light Work – Depending on assignment, positions in this class typically exert up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work.

Apply Now! Come be part of something special in Fort Worth. 🌟