Senior Billing Analyst

Position Summary

Amerit Fleet Solutions, one of the leading fleet maintenance companies in the US, is looking to hire a skilled Senior Billing Analyst!

 

The Senior Billing Analyst is a key contributor to the Finance and Billing department, responsible for the accurate and timely execution of complex billing operations, financial reporting support, and accounts receivable management. This position plays a critical role in the month-end close process, ensures compliance with company and contractual billing policies, and serves as a subject matter expert in billing systems and procedures. The Senior Billing Analyst works in close collaboration with internal stakeholders across Sales, Customer Service, and Accounting departments to ensure billing accuracy, customer satisfaction, and regulatory compliance. This role requires strong analytical capabilities, attention to detail, and the ability to identify and implement process improvements.

 

Compensation: Competitive Salary Pay - Paid weekly, every Friday! Salary Range: $70,000-$75,000

 

The benefits of belonging – what’s in it for you? 

 

• Full benefits within 30 days
• Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
• 401(k) match program
• Paid vacation, holidays, and sick time
• Commitment to your safety through boot and prescription safety glasses reimbursement
• Career and learning development with an extensive training program through our Amerit University
• Employee referral program, up to $1,000 bonus
• ASE certification program with fee reimbursement and bonus
• Employee recognition platform that includes opportunities to redeem points for merchandise
• Employee Assistance Program (EAP)
• 24/7 nurse triage line
• Employee discounts on cell phone service and entertainment tickets
• Employee resource groups (ERGs) that foster inclusion
• Wellness and fitness programs through our providers

 

Key Competencies and Minimum Education

This role is ideal for a self-starter who thrives in a hands-on environment and takes ownership from inception through completion. We're looking for someone with proven initiative, strong attention to detail, and the drive to dig deep into complex problems to ensure successful resolution. In this role, you'll need to demonstrate strong self-direction, the ability to take initiative on multiple fronts, and a commitment to seeing projects through to successful completion without requiring constant oversight. Process revenue recognition transactions in accordance with GAAP standards, ASC 606, and company policy, ensuring accurate financial reportingMaintain accuracy in all billing systems and databases, including prompt and accurate data entry and transaction processingPrepare and review billing documentation to ensure compliance with contractual terms and company policies prior to customer deliveryPerform comprehensive account, ledger, and subsidiary reconciliations to ensure accuracy and completeness of all billing transactionsIdentify, investigate, and resolve billing discrepancies and unusual transactions in a timely mannerExtract, compile, and analyze billing data using advanced Excel functions, pivot tables, and appropriate analytical tools to support decision-makingDevelop and maintain analytical reports and dashboards to track billing metrics, aging, and performance indicatorsConduct quality reviews of billing documents and transactions to identify and correct errors prior to invoicingExecute month-end close procedures and reconciliations in accordance with established timelines and company standardsAssist with AHDoc financial reports and supporting schedules, ensuring data integrity and compliance with reporting requirementsAssist with month-end closing reports, analysis, and documentation for management review and financial statement supportGather, organize, and maintain supporting documentation and reconciliations for audit and financial reporting purposesMonitor accounts receivable aging reports and perform follow-up activities on outstanding customer invoicesResolve escalated billing inquiries and customer issues in a professional and timely mannerCoordinate with Sales, Customer Service, and Accounting departments to address customer billing concerns and contract-related questionsCompliance, Audit & DocumentationEnsure compliance with all company billing policies, procedures, and contractual billing terms and requirementsMaintain comprehensive audit trails and detailed documentation of all billing activities to support internal and external auditsSupport audit activities by providing requested documentation, reconciliations, and explanations in a timely and organized mannerCollaborate with internal audit and external auditors to facilitate audit procedures and respond to audit inquiriesvalidate FP&A folders to ensure completeness and accuracy prior to customer invoicingSystems Administration & Technology SupportSupport system testing and implementation of new billing features and enhancements, ensuring data integrity during transitionsTroubleshoot system issues and errors, document findings, and escalate to appropriate technical support resources as necessaryMaintain proficiency in billing software, ERP systems, and related technology platforms utilized by the departmentProcess Improvement & Team DevelopmentIdentify opportunities for process improvements and cost efficiencies within billing operationsAssist with the design, documentation, and implementation of improved billing procedures and workflowsDocument new procedures and best practices, and serve as a resource to train team members on proper billing processesSupport the Billing Manager with day-to-day operations, reporting, and special projects as neededREQUIRED QUALIFICATIONSThree (3) to five (5) years of professional experience in billing, accounts receivable, financial operations, or accounting environmentsHigh school diploma or equivalent (GED); some college coursework or business-related certification preferredDemonstrated proficiency with billing software systems and enterprise resource planning (ERP) platformsAdvanced proficiency in Microsoft Excel, including formulas, pivot tables, data consolidation, and analytical functionsStrong mathematical and analytical skills with the ability to identify trends and discrepancies in financial dataExcellent attention to detail and commitment to accuracy in all work productStrong verbal and written communication skills with the ability to effectively interact with internal and external stakeholdersExcellent organizational skills with the ability to manage multiple priorities and meet established deadlinesAbility to work both independently and collaboratively in a team environmentPREFERRED QUALIFICATIONSAssociate's degree or higher in or demonstrated relevant experience in accounting or financeExperience with AHDoc or similar comprehensive financial reporting systemsKnowledge of GAAP, ASC 606 revenue recognition standards, and financial reporting requirementsExperience with government contracts, federal billing requirements, or fleet management billing operationsPrevious experience supporting internal and external audit activitiesKEY COMPETENCIES & ATTRIBUTESAnalytical Thinking: Ability to analyze complex billing situations, identify root causes, and develop solutionsAttention to Detail: Commitment to accuracy and completeness in all financial work and documentationProblem Solving: Initiative to identify issues, escalate appropriately, and contribute to resolutionCommunication: Ability to clearly communicate complex billing concepts to both technical and non-technical stakeholdersCollaboration: Effectiveness in working with cross-functional teams to resolve issues and achieve business objectivesOrganization & Time Management: Ability to prioritize effectively and manage multiple concurrent projectsTechnical Proficiency: Comfort learning and quickly adapting to new systems and software applicationsCompliance Orientation: Commitment to understanding and adhering to all policies, procedures, and regulatory requirementsContinuous Improvement: Proactive mindset toward identifying and implementing process enhancementsWORK ENVIRONMENT & PHYSICAL DEMANDSOffice Environment: Position is primarily office-based with standard working hours. Regular extended hours may be required during month-end close periods. Physical Demands: Ability to work at a computer for extended periods, including activities such as typing, reading, and viewing computer screens. Occasional lifting and carrying of documents or materials not exceeding 25 pounds.This job specification is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The Company reserves the right to modify this specification as business needs require.

Working Conditions

 

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