Planning Executive

At Gymshark, we're on a mission to unlock potential through performance apparel, and our Production team is at the heart of making that happen.

We're looking for a Production Executive - Materials & Trim to play a critical role in ensuring our fabrics, trims, supplier commitments, and production plans are aligned to deliver products to our customers on time and in full. This is a fast-paced, highly collaborative role where you'll combine production coordination, material planning, data analysis, and supplier management to drive operational excellence across our global supply chain.

If you thrive on organisation, solving problems, working with data, and building strong supplier relationships, we'd love to hear from you.

As a Production Executive - Materials & Trim, you'll support the management of material supply, mill capacity, production commitments, and supplier performance, ensuring products move seamlessly from order placement through to bulk production and shipment.

Key responsibilities include:

• Managing Purchase Orders and ensuring vendor contracts are issued in line with business SLAs.
• Owning and maintaining material and production critical paths, ensuring key milestones are tracked and delivery timelines are achieved.
• Monitoring fabric, trim, and production status across suppliers and mills, proactively identifying and escalating risks.
• Building strong supplier relationships and leading regular production and material progress reviews.
• Tracking supplier and mill capacity, providing visibility of utilisation, constraints, and future requirements.
• Managing greige commitments and material allocation plans to support production demand and sourcing requirements.
• Maintaining accurate planning systems, reporting tools, and production trackers to ensure full visibility across the supply chain.
• Providing clear and consistent updates to stakeholders on material readiness, production status, and delivery performance.
• Supporting supplier performance reviews through data collection, reporting, and analysis of key production and material metrics.
• Partnering with freight forwarders and logistics teams to support smooth production handovers and on-time shipment.
• Analysing large data sets to identify trends, risks, and opportunities for continuous improvement.
• Driving improvements in planning processes, reporting, and supply chain visibility to support business growth.

Essential Skills & Experience

• Experience within Production, Supply Chain, Materials Planning, Sourcing, Merchandising, or Manufacturing.
• Strong organisational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Advanced Excel skills, including reporting, Pivot Tables, XLOOKUP/VLOOKUP, and data analysis.
• Experience working with suppliers and managing production or material-related activities.
• Strong analytical mindset with the ability to interpret large data sets and turn insights into action.
• Excellent communication and stakeholder management skills.
• High attention to detail and a proactive approach to problem-solving.
• Experience reporting and measuring production or supply chain performance metrics.

Desirable Skills & Experience

• Knowledge of fabric and trim manufacturing processes.
• Experience using ERP, PLM, or supply chain planning systems (NetSuite, SAP, etc.).
• Experience with Power BI or other reporting and visualisation tools.
• Exposure to vendor capacity planning and supplier performance management.
• Degree in Business, Supply Chain, Data Analytics, or a related discipline.
• CIPS qualification, or working towards one.

Who You Are

You'll be a highly organised, data-driven professional who enjoys working across multiple teams and building strong relationships with suppliers and internal stakeholders. You bring energy, curiosity, and a continuous improvement mindset, and you're comfortable balancing detail with the bigger picture to keep production moving.