Accounts Payable & Payroll Operations

At Success Academy, we're redefining what's possible in public education. Serving thousands of scholars across New York City, we operate with the urgency, innovation, and excellence required to deliver life-changing outcomes for students. Behind every classroom success is a world-class operational infrastructure—and that's where you come in.

We are seeking a highly organized, solutions-oriented Project Manager, Finance Operations to drive critical initiatives that support our Payroll, Accounts Payable, and Department of Education (DOE) Billing functions. This role offers a unique opportunity to work at the intersection of finance, technology, and operations, helping build scalable systems and processes that enable our schools to thrive.

If you're energized by solving complex operational challenges, improving processes through technology, and collaborating across teams to deliver measurable impact, we'd love to meet you.

What You'll Do

Lead High-Impact Finance Projects

• Manage end-to-end project execution across Finance Operations, from intake and planning through implementation and post-launch optimization.

• Drive initiatives focused on payroll system enhancements, accounts payable automation, workflow improvements, and operational efficiency.

• Monitor project timelines, risks, dependencies, and stakeholder communication to ensure successful delivery.

Support DOE Billing Excellence

• Coordinate and manage DOE billing processes, ensuring documentation is complete, accurate, and submitted on time.

• Partner with internal stakeholders to maintain compliance requirements and maximize reimbursement opportunities.

• Identify process improvements that increase accuracy and reduce administrative burden.

Partner Across Teams

• Serve as a key liaison between Finance, Human Resources, School Operations, and external vendors.

• Ensure payroll and financial data integrity by proactively identifying and resolving process bottlenecks.

• Facilitate cross-functional collaboration to streamline the procure-to-pay lifecycle and improve stakeholder experience.

Drive Systems and Process Innovation

• Help optimize and enhance finance technology platforms, including procurement, ERP, and HRIS systems.

• Partner with business leaders to identify automation opportunities and implement scalable solutions.

• Support system implementations, integrations, testing, training, and change management efforts.

Build Operational Excellence

• Develop and maintain project plans, process documentation, SOPs, training materials, and stakeholder communications.

• Establish best practices that improve transparency, accountability, and consistency across Finance Operations.

• Leverage data and analytics to inform decision-making and measure project success.

What We're Looking For

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Operations, or a related field.

• 5+ years of experience in project management, finance operations, business operations, or a related function.

• Demonstrated success managing multiple projects simultaneously in a fast-paced, evolving environment.

Technical Skills

• Experience working with ERP, procurement, payroll, or HRIS platforms such as Zip, Coupa, NetSuite, Workday, or similar systems.

• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data reconciliation, and reporting.

• Familiarity with project management tools such as Asana, Jira, Monday.com, or Trello.

• Understanding of financial controls, payroll processes, and compliance requirements.

What Sets You Apart

• You are a systems thinker who naturally looks for ways to automate, simplify, and improve processes.

• You thrive in dynamic environments and can quickly adapt to changing priorities.

• You combine exceptional attention to detail with strong execution and follow-through.

• You communicate clearly and effectively with both technical and non-technical stakeholders.

• You are motivated by mission-driven work and excited to contribute to an organization focused on transforming educational outcomes.

Why Success Academy?

At Success Academy, you'll have the opportunity to work on meaningful projects that directly support the operations behind one of the nation's highest-performing public charter school networks. You'll join a team that values excellence, innovation, ownership, and continuous improvement—and you'll play a critical role in building systems that help our scholars succeed.