Job Description

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

Indian River State College is seeking a detail-oriented and service-minded Chair Assistant to support our academic department chairs in their day-to-day operations. This role is ideal for someone who enjoys staying organized, communicating with a wide range of people, and contributing behind the scenes to student and faculty success. As a Chair Assistant, you’ll provide essential clerical and administrative support that helps keep departments running smoothly while working in a collaborative, student-centered environment at The River.

QUALIFICATIONS, KNOWLEDGE, AND SKILL REQUIREMENTS:               

The qualifications and skill requirements for this position include:

• Minimum of an Associate’s degree from an accredited institution or actively pursuing an Associate’s degree at Indian River State College;
• Strong computer skills and the capacity to learn new technologies, as needed.
• Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines;
• Experience with Microsoft Office and Windows applications to include specific familiarity with Microsoft Word, PowerPoint, and Excel
• Experience in the professional use of the telephone and public interaction;
• Strong communication skills – both verbal and written;
• Ability to work independently as well as with others and be self-motivated, and be able to follow deadlines
• Ability to work with a diverse student population as well as administrators, faculty and staff;
• Ability to be detail oriented and to multitask;
• Possess good judgment and flexibility within the position.
• Knowledge of Adobe software, especially Photoshop, in design. Experience with graphic design would be preferred.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

The essential job functions and responsibilities for this position include, but are not limited to:

• Provide clerical assistance to the department chairs as assigned.

SPECIFIC DUTIES AND RESPONSIBILITIES:

The specific duties and responsibilities for this position include, but are not limited to:

• Disseminate information to department members as assigned by the Department Chairs;
• Submit department meeting agendas and summaries to the Department Chairs;
• Initiate requisitions as well as purchase supplies and equipment for the Department Chairs as requested;
• Assist the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested
• Taking meeting minutes and distributing accurate meeting minutes
• Managing the OneDrive folder for the School/Department.
• Completing other duties and responsibilities in a timely manner
• Assist the Department Chairs in the coordination and ordering of textbooks;
• Assist the Department Chairs in the coordination of Advisory Committees;
• Filing, copying, typing, and completing data entry for Department Chairs as requested;
• Answering telephones;
• Completing other duties and responsibilities as assigned.

PHYSICAL REQUIREMENTS:

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds.  It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary.  IRSC expects its employees to follow proper safety standards while employed by the College. 

Classification

Staff

Supervisory

No

FLSA Exempt

No

Employment Type

Regular

Compensation and Application Deadline

Justification
Pay range starts at: $15.45/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Grant Funded. | Open until filled.