Fire Life Safety Program Administrator

Pay Rate
AFSCME Pay Grade 17
Step 1: $141,668.80/annually - Step 5: $172,224.00/annually
Note: The negotiable salary offer will be commensurate with education and experience.

Reports To
Director of Fire Life Safety

Days Off
Variable

Who May Apply
All current BART employees and Future BART employees

Current Assignment
San Francisco Bay Area Rapid Transit District (BART) is seeking to fill a Fire Life Safety Program Administrator position within the Fire Life Safety Department. This critical role coordinates and manages emergency preparedness exercises, training, and familiarization programs to support system safety and emergency response readiness.

This position will be responsible for planning, conducting, and documenting full-scale and tabletop exercises, coordinating familiarization activities for local fire departments and first responders, developing training materials, and participating in safety and emergency preparedness committees. The incumbent will collaborate closely with BART departments, fire departments, and external agencies to evaluate emergency response capabilities, identify gaps, and implement corrective actions and lessons learned following exercises and incidents. They may also support the Emergency Operations Center (EOC) during planned and unplanned events.

The most qualified candidate for this position will have highly developed competencies beyond the minimum qualifications in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Thorough knowledge of rail operations systems and its safety procedures in a rail transit environment.
• Comprehensive understanding of emergency management practices.
• Excellent communication and coordination skills with the ability to maintain accurate records in accordance with applicable Federal Transit Administration (FTA) requirements and the Homeland Security Exercise and Evaluation Program (HSEEP).
• Profound understanding of Roadway Worker Protection (RWP) and electrical safety is highly desired.
• Certifications in HSEEP and Incident Command System (ICS) courses 100, 200, 300, 700, and 800, is preferred.

Application and Selection Process
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected].

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Ensures compliance with code and best practices regarding Fire and Life Safety in all District facilities and works with various District work groups to track and address identified issues.
   
   
2. Develops, schedules and coordinates and documents fire life safety exercise, training and familiarization with Fire Departments to support the Districts safe operations. 
   
   
3. Maintains records documenting fire code inspection resolve to findings throughout all District facilities and Fire Life Safety systems, documents and disseminates lessons learned, training updates, and post exercise and drill debriefings.
   
   
4. Partners with Manager of Emergency Preparedness to prepare for emergency operations and ensure District fire-related compliance with the National Incident Management System (NIMS), and other rules and regulations. 
   
   
5. Participates in the investigation and documentation, including tracking corrective actions, after Fire incidents within the District in accordance with the PTASP requirements. 
   
   
6. Supports, develops, reviews, and maintains conflagration related Emergency Plans, checklists, flowcharts, and other deliverables. 
   
   
7. Assists with the selection, identification, purchasing and ongoing maintenance Fire Life Safety department equipment and supplies. 
   
   
8. Provides support to the Emergency Operations Center (EOC). Ensures that Fire Life Safety department is represented at regular EOC training, drills and exercises. 
   
   
9. Works with Maximo development team to develop inspection, data tracking, and reporting capabilities. 
   
   
10. Attends and participates in professional meetings; stays abreast of regulations, trends, and innovations in the field of transportation Fire and Life Safety code and standard compliance and emergency preparedness. 
    
    
11. Stays current with emerging and established technologies and products and evaluates both for suitability and effectiveness in addressing the District’s fire and life safety emergency preparedness needs. 
    
    
12. Coordinates District participation in local and regional emergency preparedness drills and exercises with transit and first responder stakeholders. 
    
    
13. Serves as the Fire and Life Safety liaison with other divisions, departments, and outside agencies; maintains positive relationships with authorities having jurisdiction who respond to emergencies in the BART system; negotiates and resolves issues. 
    
    
14. Performs other duties as assigned.

Education: Possession of a Bachelor's degree in Fire Science or related field from an accredited college or university.
 
Experience: Four (4) years of (full-time equivalent) verifiable experience in rail operations system safety administration or related experience including (2) years of Fire Life Safety experience in a rail transit environment.
 
Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. A college degree is preferred.

Other Requirements:
Must possess a valid California driver’s license and have a satisfactory driving record
Must be willing and able to travel and off-hours shift, holidays and weekends
Possession of or ability to complete NFPA Certified Fire Inspector I within six (6) months of hire
Possession of or ability to complete TSI PTSCTP certification course within one (1) year of hire
Completion of ICS 100, 200, 700 and 800
Ability to complete ICS 300 and 400 within two (2) years of hireKnowledge of:

• Principles of a comprehensive Fire Life Safety management program, preferably in a transit environment
• CPUC General Order 164; NFPA 1; 13; 25; 72; 101; and 130; CFC; CBC; BART Facility Standards
• Incident Command System (ICS) and National Incident Management Systems (NIMS)
• Principles and practices of Fire Life Safety-related oversight, compliance, and enforcement
• Principles and practices of policy development, implementation and administration
• Principles of Fire Life Safety Inspections  
• Principles of supervision, training and performance evaluation
• Safety and emergency operations and procedures
• Current and emerging Fire Life Safety technologies and products and best practices for their use on transit systems
• Current Fire Life Safety related standards, protocols, and procedures for employees and patrons of a major metropolitan transit system
• Related federal, state and local laws and regulations
• Incident Command Center (ICS) forms
• Implementing response planning and recovery
• Emergency Preparedness

 
Skill/Ability in:

• Managing and coordinating assigned projects
• Developing and implementing departmental goals, objectives and procedures
• Planning, organizing, scheduling, first responder familiarization, tabletop and full-scale exercises
• All-hour immediate response and investigation of Fire and Life Safety incidents
• Analyzing findings discovered during investigations of Fire incidents; determines cause and corrective action
• Conducting Fire Life Safety inspections
• Interpreting and explaining established policies and procedures for assigned District projects
• Preparing clear and concise reports
• Operating office equipment including computers and supporting word processing and spreadsheet applications
• Communicating clearly and concisely, both orally and in writing
• Establishing and maintaining effective working relationships with those contacted in the course of work