Administrative Assistant 5

•  Provide direct administrative support to the Dean and related programs. 
• Serve as a point of contact between administrators, faculty, staff, students, visitors, and the general public. 
• In the Dean’s absence, resolve department and building emergencies, investigate and resolve issues, and make decisions as authorized. 
• Establish office priorities, monitor workflow, and ensure deadlines are met. 
• Maintain confidentiality regarding student, staff, and office matters. 
• Create and compose original correspondence and communications on behalf of the department. 
• Communicate professionally and effectively, both orally and in writing, with college employees, departments, and outside agencies. 
• Perform other related duties as assigned.

• Maintain department administrative, program, and personnel records. 
• Create and prepare data reports as required. 
• Maintain office supplies and coordinate resource needs to support department operations. 
• Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctcLink and Curriculog. 
• Originate and prepare downloads in ctcLink for new and recurring courses.

• Prepare, monitor, and schedule Information Services, Facilities, and Maintenance work requests.
• Schedule classroom use and arrange for distribution of keys. 
• Prepare and update quarterly course information in ctcLink and proof class schedules, catalogs, and brochures.
• Monitor class loads, determine course status, and make decisions as authorized to cancel courses with insufficient enrollment while notifying appropriate personnel and departments.

• Verify course information to generate, distribute, and monitor contracts for part-time faculty. 
• Assist the Dean with hiring part-time instructors and support Human Resources with orientation of newly hired faculty and part-time instructors. 
• Coordinate advisory committee activities, processes, and procedures for four Business Management programs, maintaining current rosters, minutes, files, and attendance records.
• Coordinate substitute scheduling and timesheets.
  •Train and direct work-study students, including authorizing timesheet hours for payment.
  

• Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, and prepare requisitions and invoices.
• Prepare and monitor travel requisitions and expense reports.
• Submit budget requisitions and facilitate purchasing requirements for programs and department operations.

• Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.
• High school graduate or equivalent with training in administrative procedures.
• Four years of increasingly responsible administrative experience. Advanced technical training in administrative procedures may substitute on a month-for-month basis for up to two years of the required experience.
• Knowledge of general bookkeeping procedures and ability to maintain budget records.
• Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 months of hire) the production of accessible content, whether print or electronic.
• Ability to maintain confidentiality, think critically and exercise independent judgment.
• Proficiency in using Microsoft Office, specifically experience creating and editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms required.
• Excellent leadership and interpersonal skills and ability to work effectively as part of a team.
• Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines.
• Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
• Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact [email protected].

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EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Lesley Hogan, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 (425)235-7873,[email protected].     

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: https://rtc.edu/about-rtc/campus-resources/campus-security/annual-security-report.php. For information on how to access the RTC Daily Crime Log follow this link:https://rtc.edu/about-rtc/campus-resources/campus-security/daily-crime-log.php

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations.  We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC’s work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.      

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.