Office Assistant

Description

Are you looking for a role with a flexible schedule; Monday through Friday?  

The Office Assistant is responsible for clerical and administrative duties, including answering phones, booking airfares and hotels for travelling, arranging meeting lunches, maintaining records, managing correspondence, supporting expatriate employee leases, and supporting daily office operations and company’s activities.  The candidate in this role will be scheduled to work 30 hours per week.

•  Answer in-coming phone calls and emails. 
• Manage correspondence (emails, letters, packages, incoming and outgoing mail).
• Organize and maintain filling (DynaFile).
• Booking airfares, hotels, and transportation for traveling. 
• Monitor and order office supplies.
• Support expatriate employee apartment and vehicle leases.
• Arrange meeting lunches.
• Support the company Activity Committee and company events.
• Support Accounts Receivable and Payable as needed.
• Updating phone list.
• Ad-hoc projects and duties as assigned. 

Requirements

Required Skills/Abilities: 

• Able to multitask and meet deadlines.
• Able to work in a changing environment; must be able to promote suggestions to assist in the creation      of an efficient workflow and be interested in growth opportunities within the department.
• Must be able to present communications and e-mails in a professional manner both inside and      outside the company.
• Must be organized, self-starting, and detail oriented.
• Working knowledge of Microsoft Office Suite with average skills in Excel. 
• Must be willing to learn as-you-go to advance Microsoft skills.
• Accountability for performance.
• Must be able to maintain confidentiality.
• Strong organizational and time-management.
• Must follow the environmental program and all safety rules
• Written and oral communication proficiency.

Education and Experience:

• High school diploma. Associate degree in business administration preferred.
• Public Notary preferred.
• 2-3 years related experience preferred.
• Experience with Microsoft products and Business Central 365 a plus.