Executive Assistant

Agency:

Omnicom Media

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

The Executive Assistant provides high-level administrative and operational support to assigned executives. This role manages calendars, travel, expenses, and key administrative functions while ensuring seamless day-to-day operations and strong partnership across teams.

Key Responsibilities

Executive Support

• Manage complex executive calendars and scheduling priorities

• Coordinate internal and external meetings

• Prepare meeting materials, agendas, and follow-ups

• Handle confidential information with discretion

• Serve as a liaison between executives and internal teams

Travel Management

• Coordinate domestic and international travel

• Build detailed travel itineraries

• Manage last-minute travel changes

• Ensure travel policy compliance

Expense Management

• Prepare and submit expense reports in a timely manner

• Track receipts and required documentation

• Ensure expenses align with company policy

• Follow up on approvals and reimbursements

Administrative Operations

• Coordinate team meetings and onsite logistics

• Support small in-office meetings and catering

• Maintain organized documentation and shared folders

• Assist with special projects as needed

Team Collaboration

• Provide backup support for other assistants as needed

• Partner with Senior EAs for guidance and escalation

• Maintain strong communication across admin team

Qualifications

• 3+ years Executive Assistant experience

• Experience supporting senior leadership

• Strong calendar and travel coordination skills

• Expense management experience preferred

• Strong communication and organizational skills

• Ability to prioritize and multitask

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family.

The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.

Employment Transparency

It is our policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws.

$80,000 - $100,000

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.