Sales & Purchase Ledger Administrator

Sales & Purchase Ledger Administrator

Location: Wellingborough, Northamptonshire

Contract: Full-time, 39.5 hours/week, Monday to Friday

Type: Office-based

Reports to: Finance Team Leader

About Arolite

Arolite is a family-run, nationwide facilities partner helping commercial kitchens run reliably, efficiently and sustainably for some of the UK’s best-known brands. We have built our reputation over seventeen years, with national reach and a local heart, built on accountability rather than hierarchy.

Purpose of the Role

To ensure accurate and timely sales and purchase invoicing, effective client and supplier account reconciliation, and smooth day-to-day ledger processes. Working closely with the wider finance team to deliver reliable financial administration, credit control and reporting. The role sits at the heart of our invoicing and accounts processes, making sure everything is tracked, reconciled and reported with care, and plays a key part in maintaining accuracy, supporting shared team deadlines and protecting the financial integrity of the business.

Key Responsibilities

Sales Ledger

• Raise accurate sales invoices for a wide range of services and clients. Every job is different, so you’ll need to understand the work carried out in order to rasise it correctly.
• Allocate client payments and reconcile client accounts in Sage.
• Carry out credit control, chasing overdue accounts and keeping debtor records up to date.

Purchase Ledger

• Post purchase invoices to Sage, matching them to orders.
• Approve and post related supplier invoices.
• Reconcile supplier statements and resolve queries.
• Process payment runs.
• Liaise with suppliers on queries.

Banking & Reporting

• Carry out bank reconciliations and assist with banking administration.
• Support client, supplier and internal reporting as required.

General Administration

• Ensure timely and accurate filing and document management.
• Monitor and manage shared finance inboxes, responding to queries and escalating where appropriate.
• Keep inboxes, files and systems organised and current.

Team Contribution & Collaboration

• Work closely with the wider finance team to meet all financial deadlines.
• Support the Finance Team Leader with a range of finance tasks as the business grows.
• Assist with general finance administration tasks as needed.
• Contribute to maintaining an efficient, accurate and compliant finance function.
• Support the wider business with tasks as needed.
• Other tasks as required by the needs of the business.

Required Skills & Experience

You’ll be detail-driven, methodical and proactive, with a solid foundation in sales ledger and credit control and a willingness to grow with the role.

Essential

• Solid experience in a finance or accounts role, with sales ledger and credit control experience essential.
• Strong attention to detail and a focus on accuracy.
• Good time management and the ability to juggle competing priorities.
• Confident communicator, both written and verbal.
• Comfortable using Office 365 and picking up new systems.
• Able to work under pressure and meet deadlines.
• A flexible, can-do attitude and a genuine team spirit.

Preferred Experience

• Experience using Sage Accounts (preferred but not essential).

What We Offer

• A varied, purposeful role where your work genuinely matters.
• A collaborative team where no challenge is faced alone.
• Honest, regular feedback and genuine investment in your development.
• A friendly, modern workspace with free parking.
• Competitive salary and benefits, including death in service cover.

Arolite Ltd is an equal opportunities employer and welcomes applications from all backgrounds. If you require any reasonable adjustments at any stage of the application or interview process, please let us know and we will be happy to help.