Payroll & HR Assistant

Payroll & HR Administrator – Permanent – based in Daventry, NN11 (Hybrid)

 

Job Purpose:

We are seeking an organised and detail-oriented Payroll & HR Administrator to join a multi-site, multi-entity Group based in Daventry.

 

The successful candidate will prepare the month-end payroll for all entities within the Group and act as the main operational contact for the outsourced payroll provider. Working closely with the HR Administrator and the Finance department, you will ensure payroll inputs are accurate, fully checked and submitted within strict monthly deadlines.

 

This role would suit an experienced payroll or HR administrator with hands-on HR software experience, who enjoys detailed data checking and supporting employees with their queries. The position offers hybrid working, with one day working from home.

 

Main Duties and Responsibilities:

Payroll & HR Administration

 

• Act as the main internal contact and administrator for the Group payroll, liaising with the outsourced payroll provider.
• Gather, verify and consolidate all monthly payroll input variations, including new starters, leavers, salary changes, bank updates, overtime, sickness, rotas, visa restrictions, holidays and unpaid leave.
• Extract and cross-reference time, attendance, overtime, holiday and absence records in BrightHR, working alongside the HR Administrator to ensure all data is correct.
• Review shift rotas, timesheets and overtime submissions in BrightHR to ensure manager approvals are complete prior to payroll submission.
• Check regularly that sickness, annual leave, parental leave, holiday and overtime records in BrightHR are correct, confirming with the nominated staff member for each site.
• Submit complete, audited payroll data files to the outsourced provider within strict monthly cut-off deadlines, once approved by the Finance department.
• Carry out initial checks on draft payroll reports, gross-to-net summaries and payslips returned by the payroll provider to confirm accuracy before sign-off.
• Run monthly HR reports and data extracts, including headcount, absence tracking and payroll variance summaries, using BrightHR.

 

Employee Queries & Compliance

 

• Act as the first point of contact for staff regarding payroll queries.
• Maintain strict confidentiality and full GDPR compliance for all sensitive employee and salary data.

 

Person Specification:

• Excellent attention to detail, with strong data-checking skills to identify discrepancies before payroll files are submitted.
• Highly organised with strong time management skills and the ability to manage monthly workflows.
• Able to work under pressure and consistently meet strict payroll deadlines.
• Clear communicator with a customer-service approach to resolving employee queries.
• Professional and discreet when handling confidential employee and salary information.
• Able to work collaboratively with HR, Finance and site-based colleagues.

 

Experience:

• Previous experience compiling and preparing payroll inputs for an outsourced payroll provider or external payroll company is essential.
• Good practical understanding of general payroll.
• Hands-on experience using HR software to track staff records, attendance and absence, and to generate data reports.
• Solid working knowledge of Microsoft Excel, including VLOOKUPs, basic formulas and data filters, for data preparation.
• Experience using BrightHR would be advantageous.

 

Hours of Work:

• Monday - Friday

 

Work Location:

• Hybrid (4 days in person / 1 day WFH)

 

Benefits:

• 20 days holiday plus public holidays.
• Hybrid working with one day working from home.
• Professional development and training opportunities.
• Supportive and collaborative working environment.
• Opportunities to contribute to process improvements and organisational growth.
• Employee benefits in line with company policy

 

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

 

Disclaimer – Oasis Business Personnel Ltd acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.