Site Operations Coordinator

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Provide administrative and site operations support for the Novo Nordisk facility. Serve as the primary point of contact for visitors, conference room coordination, office and building management activities, employee support requests, event coordination, financial administration, and general business operations. Ensure a positive site experience while maintaining high standards of customer service, confidentiality, organization, and operational efficiency.

Essential Duties & Responsibilities

• Serve as primary point of contact for all visitors and guests.• Manage conference room scheduling and resolve booking conflicts.• Coordinate building and office management activities and employee requests.• Provide daily administrative and office support.• Support scheduling, meetings, conference calls and site logistics.• Coordinate site events, new hire orientation, communications and employee engagement activities.• Process purchase orders through Coupa/VenDI and support financial tracking.• Prepare and reconcile corporate expense reports.• Maintain site services including digital signage, distribution lists, lunch systems and facility décor.• Ensure operational processes are followed and customer service standards are maintained.

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

High School Diploma required; associate or bachelor's degree preferred.

Business Experience

(prior years work/related experience)

Minimum of 5 years of administrative, office management, facilities coordination, or site operations experience.

Licenses/Certifications

None required.

Language Skills

Strong verbal and written English communication skills.

Technical Qualifications & Skills

Advanced Microsoft Office skills; calendar management; event coordination; customer service; financial systems experience (Coupa, VenDI, expense reporting); strong organizational and problem-solving skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration.

The noise level in the work environment is usually moderate.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.