Operations Coordinator

Description

 GENERAL SUMMARY:

The Operations Coordinator reports directly to the Regional Director, Northern Nevada and performs support functions for NV Operations. The Operations Coordinator is responsible for the collection, transfer, maintenance, and organization of accurate and complete data related to company facilities, maintenance, transportation, and salvage operation activities so that it may be used to analyze operational efficiency and effectiveness. The Operations Coordinator screens, contacts and schedules interviews through Paylocity. Additionally, the Operations Coordinator is responsible for performing organizational administrative functions such as filing, routing correspondence, and organization of common office supplies. This position works cooperatively with all Goodwill Industries® of Sacramento Valley and Northern Nevada, Inc. (Goodwill) staff and acts responsibly with confidential and proprietary information.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. 

• Responsible for scanning and electronic filing of Goodwill facilities documents including but not limited to licenses, correspondence, warranty information and testing results into asset management software (AMT) as requested. 

• Responsible for processing salvage receipts and entering data into salvage spreadsheets.

• Prepares, renews, and processes Purchase Orders for NV Operations and related services consistent with applicable deadlines. 

• Effectively communicates with each store to maintain their employee staffing levels.

• Effectively communicates with vendors and coworkers to answer questions, disseminate or explain information, and address complaints. 

• Assists Regional Director with ordering, scheduling, vendor communications, etc. 

• Routes and distributes daily incoming and outgoing mail, deliveries and emails to appropriate staff. 

• Performs data entry and prepares typed materials as requested. 

• Maintains knowledge of and ensures compliance with company policies, CARF standards, safety and security regulations.

• Other related duties as assigned. 

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill and/or ability required.

• Must be at least 18 years of age

• Excellent analytical skills and logical thinking to organize and evaluate workflow. 

• Strong interpersonal and communication skills. 

• Ability to maintain a professional and courteous attitude and work co-operatively within a team environment.

• High level of attention to detail and thoroughness. 

• Efficient time management.

• Ability to manage multiple tasks.

• Proficient digital literacy such as Microsoft Excel and Word applications. 

• Ability to operate computer systems, internet, database software, scanner, printer, copier, fax machines, and email. 

• Must provide proof of identification and eligibility to work in the United States of America.

• Must be able to perform essential functions of this job description with or without reasonable accommodation.

• No record of disclosure of criminal conviction that indicates and an ongoing tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior. 

• High adaptability required

POSITIONS SUPERVISED:

• No positions supervised.

POSITION INFORMATION:

This position is a full time, non-exempt position eligible for Medical, Dental, Vision, Life Insurance; 403(b) retirement plan; Paid Holidays, Vacation and Sick Leave. . This position is employed by Goodwill Industries® of Sacramento Valley and Northern Nevada, Inc.

WORK CONDITIONS/HAZARDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to drive, stand, walk, sit, use hands and fingers, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment is usually hectic/fast paced with frequent short deadlines and instances of unusual situations. Travel to various company locations may be required.

This job description does not cover all the activities, duties or responsibilities required of this role.  Omission of specific statements of duties does not exclude them from the position if the work is similar or related to the position. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice to accommodate the needs of the organization.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.