- Salary
- C$52k – C$56k/yr
- Location
- Vancouver, British Columbia
- Type
- Full-time
- Department
- Operations
- Experience
- 2+ years
- Education
- Associate
- Source
- BetterTeam
Description
Job Summary:
We are seeking a highly organized and detail-oriented Purchasing Assistant & Logistics Coordinator to manage our daily procurement activities and coordinate inbound shipments originating from overseas, within Canada & USA. In this role, you will be responsible for creating purchase orders, tracking vendor deliveries, arranging freight transportation, and ensuring inventory accuracy. The ideal candidate thrives in a fast-paced environment, possesses strong negotiation skills, and excels at solving logistical challenges to minimize supply chain disruptions.
Core Responsibilities:
Procurement & Purchasing Support:
- Process Requisitions: Review internal purchase requests and verify material specifications and quantities.
- Generate Purchase Orders: Create, issue, and track POs within the SAP ERP software system.
- Vendor Management: Maintain daily communication with vendors to confirm order status, pricing, and ship dates.
- Invoice Reconciliation: Match supplier invoices against purchase orders and receiving logs before forwarding to accounts payable.
- Landed Cost Calculation: Calculate total landed costs for international and domestic shipments by factoring in FOB price, freight, customs duties, insurance, and local delivery fees.
Logistics & Freight Coordination:
- Arrange Shipments: Coordinate land, sea, and air freight transportation with third-party logistics providers (3PLs) and carriers.
- Logistics Coordination: Coordinate with freight forwarders and customs brokers to secure shipping quotes and ensure accurate tariff classifications (HS codes).
- Shipping Documentation: Ensure all shipments have required documentation such as bills of lading (BOL), commercial invoices, customs paperwork, and international shipping labels referencing PO #s.
- Track Inbound Deliveries: Monitor shipments from origin to destination and proactively resolve transport delays or routing issues.
- Freight Audit: Review carrier freight bills to verify correct freight classifications and rate agreements.
Inventory Control & Warehouse Liaison:
- Monitor Stock Levels: Track inventory counts and identify replenishment thresholds based on production timelines or sales data.
- Verify Receipts: Collaborate with warehouse staff to confirm that incoming goods match the purchase orders without shortages or damage.
- System Data Entry: Keep internal databases, master price lists, and inventory systems updated with real-time order data.
- Discrepancy Resolution: File claims with carriers or vendors regarding transit damage, incorrect items, or supply non-conformance.
Database Maintenance:
- Monitoring Quality & Policies: Maintenance of formulated company-wide rules for data collection, storage, sharing and disposition. Conduct routine audits to identify and fix errors, ensuring data remains reliable.
- Analysis: Analyze historical sales trends and seasonal patterns to assist the team in generating inventory demand forecasts.
Other:
- Office kitchen clean-up in the mornings and end of day.
Education, Skills, and Qualifications:
Required:
- Experience: Minimum 2 years of experience in a purchasing, inventory control, logistics coordination or a collaborative role supporting a demand planner.
- Education: High school diploma required.
- Technical Skills: Solid experience with Microsoft Excel (VLOOKUPs, pivot tables and formulas).
- Communication: Strong interpersonal skills with excellent verbal and written skills to negotiate terms with vendors and handle customer issues professionally.
- Detail-Oriented: High level of accuracy in data entry and verification of extensive documentation, mass database management.
- Financial & Analytical Acumen: Strong ability to interpret historical sales data, recognize seasonal trends and translate data sets into actionable purchasing patterns.
Preferred:
- Professional certifications such as Certified Supply Chain Professional (CSCP) or equivalent work experience.
- Associate's degree in Supply Chain and Logistics or equivalent work experience.
- Knowledge: Strong understanding of global logistics, Incoterms (e.g., FOB, EXW, DDP), good understanding of tariff classifications and HS codes and how these terms and currency fluctuations impact total product cost.
- Proficiency in SAP B1 ERP software and basic knowledge of SAP B1 SQL queries would be an asset.
Skills
SQLExcelSAPAccounts PayableERPProcurementNegotiation