Onboarding Coordinator

Job Description

Overview

The Onboarding Coordinator will report to the Manager Onboarding and will be responsible for coordinating the onboarding and orientation of new Candu employees. This includes liaising with multiple departments to ensure that all new employees have the tools and training they need to succeed in their careers with Candu Energy.

Your role

• Maintain the New Hire Listing using data provided by the HR team.
• Report successes or challenges regarding the onboarding process to various levels of management as required.
• Update the Employee Orientation presentation by collaborating with other support departments (HR, HSE, Security, Communications, IT).
• Annually update the Onboarding Procedure.
• Maintain stock of branded merchandise and information booklets for new employees.
• Track and analyze onboarding metrics to identify trends and areas for improvement and prepare reports for management.
• Weekly tasks:
  • Submit IT tickets for outstanding equipment and account access including follow-up and issues resolution.
  • Update and distribute a list of upcoming new employees to the Onboarding Team and Hiring Managers.
  • Create and provide new employees with a complete package of company-branded items, login credentials, and the presentation.
  • Work with various departments to resolve issues that arise during the onboarding process.
  • Set up the onboarding room before the start of the Orientation, including ordering of refreshments and coordination of presenters.
  • Schedule training sessions and maintain a weekly roster, ensuring coordination with various instructors.
  • Maintain employee records in the Learning Management System (LMS).
  • Working with the Role-Based Training team, assisting with LMS duties such as creating assignment profiles, uploading training records and certifications, scheduling and reporting.
  • Present and deliver common information at the Employee Orientation session.
  • Crosstrain with other Training and Onboarding roles within the same skill category to aid in team capability.

Required Interfaces:

• Hiring Managers, other support departments (e.g., IT, HR), Senior Leadership Team, New Employees.
• Ability to work in office 5 days per week.

About you

• 1 - 2 years of relevant experience in a similar coordination role.
• Experience with SAP SuccessFactors Learning Management System (LMS)
• Experience in an office environment.
• Knowledge of office processes, procedures, equipment, and filing systems.
• Ability to adapt to last-minute changes and handle unexpected situations effectively.
• High proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook).
• Strong analytical and problem-solving skills, with the ability to work collaboratively.
• Strong presentation skills, with the ability to remain positive and calm in a hectic environment.
• Excellent internal customer relationship skills.
• Self-starter who can identify what needs to be done and take initiative.
• Strong planning and organizational skills, with the ability to prioritize tasks and meet deadlines.
• Strong sense of urgency and accountability.
• Extremely detail-oriented.
• Exceptional communication skills, both verbal and written.

Work Locations:

• Primary work location will be in the Mississauga, ON office.
• Occasional travel to other project sites may be required. 

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.