Onboarding Coordinator

Pay: $21.00–$22.00 per hour

First Student is the largest student transportation provider in North America, helping millions of students and passengers get where they need to go safely each day. Our teams support students, families, school districts, and local communities with safe, reliable, caring transportation.

The Onboarding Coordinator supports candidates from the time they accept an offer through their first day of training. This onsite role is responsible for keeping candidates informed, completing all required onboarding and compliance steps, and partnering with Recruiting, Training, and Operations to ensure new hires are ready to begin on schedule.

Key Responsibilities

• Coordinate onboarding activities from offer acceptance through training readiness
• Guide candidates through onboarding requirements, deadlines, and next steps
• Ensure all required background checks, drug screenings, documentation, and other compliance requirements are completed
• Schedule onboarding events, appointments, training dates, and follow-up activities
• Track candidate progress and quickly address missing information, delays, or other barriers
• Maintain accurate candidate records and ensure documentation is complete and audit-ready
• Partner with Recruiting, Training, and Operations to coordinate start dates and hiring needs
• Provide clear and consistent updates to candidates and internal partners
• Identify opportunities to improve the onboarding process and candidate experience

What Success Looks Like

• Candidates move through onboarding efficiently with minimal delays
• Compliance requirements are completed before candidates advance in the hiring process
• Candidates and internal teams receive clear, timely, and consistent communication
• Onboarding records remain accurate, organized, and audit-ready
• Start dates are coordinated effectively across Recruiting, Training, and Operations

Qualifications

• 1–3 years of experience in human resources, onboarding, recruiting, administrative support, or a related field
• Experience working in a high-volume or fast-paced environment preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, candidates, and deadlines
• Strong written and verbal communication skills
• Consistent follow-up and problem-solving abilities
• Comfortable working onsite and collaborating with multiple departments
• Proficiency with applicant tracking systems, HR systems, Microsoft Office, or similar business tools preferred

Why Join Us?

• Play a hands-on role supporting frontline hiring and operations
• Make a direct impact on hiring speed, compliance, and the candidate experience
• Work closely with Recruiting, Training, and Operations teams
• Build experience that can lead to Lead Onboarding Coordinator or specialized onboarding opportunities

Apply today to help create an efficient, organized, and welcoming onboarding experience for every new hire.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.