Senior Administrative Assistant

Company:

Guy Carpenter

Description:

We are seeking a talented individual to join our team at Guy Carpenter. This role will be based in Toronto, ON. This is a hybrid role that has a requirement of working at least three days a week in the office.

The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.

We will count on you to:

• Arrange travel accommodations, prepare itineraries, and coordinate group travel events while compiling necessary travel documents and communicating plans with relevant individuals.

• Facilitate meetings and teleconferences, providing timely updates and maintaining availability across U.S. time zones, including occasional overtime for unexpected traveler issues.

• Prepare and submit expense reports in compliance with corporate T&E policies, securing missing receipts and adhering to payment timelines to avoid late charges.

• Perform general administrative duties, including ordering office supplies, coordinating with vendors, and organizing office moves and visitor arrangements.

• Edit and create documents in PowerPoint, Excel, and Word, ensuring adherence to MMC’s style guidelines while tracking expenses within the office or regional reporting mechanisms.

• Collaborate with Broking Support Services leadership to identify and implement innovative improvements in processes, consistency, and efficiency across the region.

What you need to have: 

• High School Diploma with 5+ years of administrative experience, including Outlook calendar management, international travel arrangements, and expense management.

• Proficient in Microsoft Office Suite, especially Excel and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.

• Strong experience with event planning, including meeting catering and external events.

• Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams, and the ability to maintain confidentiality.

What makes you stand out:

• Bachelor’s degree

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.

• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients and communities.

• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

At Guy Carpenter, a Marsh business, you can be your best. We work on challenges that matter with colleagues who help bring out our best. Our uniquely collaborative environment will empower you to focus on your personal and professional success, learning from top specialists in the (re)insurance industry and leading you towards a rewarding and impactful career.

Guy Carpenter is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Guy Carpenter, visit guycarp.com, or follow us on LinkedIn and X.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Marsh will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or medical need, please contact [email protected].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

This is a Replacement position.