Senior Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Title: Senior Administrative Assistant

Job Description

The Senior Administrative Assistant will support business operations by implementing and executing administrative processes that ensure the smooth functioning of the office. This role provides logistical, clerical, and operational assistance including managing schedules, handling correspondence, supporting internal inquiries, and ensuring a professional and organized work environment. The individual will also contribute to continuous improvement efforts across administrative functions to enhance effectiveness and efficiency in line with company policies and office needs.

Key Responsibilities

• Implement and execute administrative and secretarial programs and policies that support day-to-day business operations.

• Manage documentation, scheduling, mail handling, travel arrangements, meeting coordination, and general administrative support.

• Operate office equipment, manage supplies, and liaise with outsourced service providers to ensure facility needs are met.

• Greet and direct visitors, manage telephone/switchboard reception, and handle general inquiries professionally.

• Assist with the preparation of reports and internal communications as needed.

• Maintain accurate records and data entry tasks to support team operations.

• Participate in administrative process improvements and help drive change initiatives for better service delivery.

• Collaborate with colleagues across departments to ensure alignment and seamless execution of administrative services.

Preferred Skills and Qualifications

• Education: Bachelor’s Degree or equivalent experience/qualification.

• Experience: 3-5 years of professional administrative experience.

• Strong organizational and multitasking abilities with attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Professional demeanor and customer-service mindset.

• Ability to follow established procedures while adapting to new tasks or systems.

• Self-motivated, reliable, and able to work independently under supervision.

• Strong interpersonal skills with the ability to build effective relationships within the team and across functions.

• Willingness to support change management and continuous improvement initiatives.

About The Compensation:

The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $73,000-$92,000.

What We Offer in Return:

You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.

Next Steps:

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.

• The next step is a virtual conversation with the hiring manager

• The final step is a panel conversation with the extended team

Our people make a difference:

At Galderma, you’ll work alongside individuals who share your drive—as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.

Employer’s Rights:

This job description does not list all the duties of the job.  You may be asked by your supervisors or managers to perform other duties.  You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time.  This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Galderma is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by applicable law. Galderma is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.

If you are considering employment at Galderma, review our job postings at www.galderma.com/us/careers.  Please be aware of fraudulent job offers and individuals falsely claiming to represent our Human Resources department. Our company will never request or offer payment, personal financial information, or sensitive data (such as Social Security numbers or bank details) during the early stages of recruitment. All legitimate communications from our HR team will come from official company email domains and follow our established hiring process.