Facility Coordinator

Facility Coordinator

Are you looking to make your next career move? CellCarta, a Contract Research Organization, is hiring a Facility Coordinator to join our dynamic team. As a Facility Coordinator, you will have the opportunity to use your expertise and skills to ensure that our services meet the highest industry standards. Come work with a team of talented individuals who are committed to making a positive impact on human health and well-being. Apply today and take the first step towards an exciting new career with CellCarta!

Summary
The Facility Coordinator supports the day-to-day operations, maintenance, and coordination of facility services to ensure a safe, efficient, and functional workplace. Acting as a key point of contact for building operations, vendors, and employees, this role supports office, laboratory, and common areas. 
This position requires a hands-on approach, with regular involvement in physical facility support tasks, alongside coordination and administrative responsibilities. 

Responsibilities
Facilities & Maintenance Support 

• Conduct regular facility walkthroughs to identify and report safety, maintenance, or operational issues 
• Perform minor repairs and general maintenance tasks, including basic carpentry, furniture assembly, hardware replacement, and painting touch-ups 
• Assist with office setups, furniture moves, and space reconfigurations 
• Maintain facility supplies and monitor inventory levels 
• Escalate complex or specialized work to external contractors when required 
• Support facility-related emergencies and coordinate after-hours responses when necessary 

Work Order & Daily Operations 

• Receive, track, and follow up on facility work orders and service requests to ensure timely resolution 
• Respond to facility-related emails and inquiries, routing requests as appropriate 
• Coordinate with internal teams, vendors, and property management to maintain service levels and resolve issues efficiently  

Vendor & Contractor Coordination  

• Assist in coordinating vendors, contractors, and landlord services, including maintenance and minor repairs  
• Schedule and support preventive maintenance programs, inspections, and service visits  
• Follow up on open tasks to ensure completion and quality work  

Administrative & Facilities Support  

• Assist with processing and tracking purchase orders, invoices, and facility-related documentation  
• Maintain accurate records of maintenance activities, service requests, and facility data  
• Support the distribution, tracking, and collection of keys, access cards, name tags, and other building access devices 

Education

• DEC or higher education in Facilities Management, Building Operations, Property Management, or a related field  

Main Requirements

• 1 to 3 years of experience in a Facilities Coordinator or similar role  
• Experience in biotechnology, pharmaceutical, healthcare, or laboratory environments is an asset  
• Strong knowledge of commercial building systems and maintenance coordination  
• Hands-on technical aptitude with the ability to perform minor repairs and general maintenance tasks 
• Experience coordinating vendors, contractors, and service providers  
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)  
• Strong administrative and organizational skills with attention to detail 
• Excellent problem-solving, prioritization, and time management abilities   
• Strong interpersonal and communication skills with a customer-service mindset  
• Ability to work both independently and collaboratively in a fast-paced environment  
• Bilingual in English and French (spoken and written)  
• Familiarity with CAD or graphic software knowledge is an asset 

Working Conditions

• This is an on-site role;
• Monday to Friday from 9:00am – 5:00pm, with flexibility to work early mornings/evenings/weekends, as required;
• Plus on-call availability for after-hours facility emergencies;
• The employee is personally responsible for following Health & Safety guidelines/instructions.

We offer a wide range of benefits including:

• Competitive Wages;
• Vacation and Personal Days;
• Comprehensive Group Insurance Plans;
• RRSP Contribution with Employer Matching;
• Employee Annual Incentive Plan (EAIP);
• Dialogue Telemedicine Service and Employee Assistance Program (EAP);
• OPUS & Cie Contribution;
• Parking Reimbursement;
• Referral Program;
• Career advancement opportunities

About CellCarta

CellCarta is a leading provider of specialized precision medicine laboratory services to the biopharmaceutical industry. Leveraging its integrated analytical platforms in immunology, histopathology, proteomics, and genomics, as well as related specimen collection and logistics services, CellCarta supports the entire drug development cycle, from discovery to late-stage clinical trials. The Company operates globally with facilities located in Canada, USA, Belgium, Australia, and China.

Joining CellCarta means working with dedicated professionals who are focused on achieving our mission of impacting the future of patient therapy. We make a difference in the lives of patients around the world! 

Join us as we make an impact on patient therapy!

The information collected to review your application will be processed by the human resources services of CellCarta Biosciences Inc. and its affiliates (collectively, “CellCarta”). The legal basis for this processing is the legitimate interest of CellCarta to evaluate the suitability of candidates for the roles available at CellCarta.

CellCarta will only process that information which is necessary to evaluate your application. This information includes identifying information such as your name, address, email address and phone number, as well as information about your education and professional experience, including previous positions and your CV. Such information is required for us to complete your applicant file, assess your suitability for the role and comply with applicable laws. CellCarta may obtain personal information from other sources, such as during reference, background, or employment checks, with your permission, and from third party sources such as recruitment and assessment sites or professional social media sites, in each case only if such information is relevant to reviewing your application. Your personal information will be retained only for so long as reasonably necessary and in accordance with applicable laws. This information will be processed confidentially and only accessed by those who have a need for the recruitment process. Please note that the information comprising your applicant file may be processed in a country that is not where you are located (for example, you might be in the European Economic Area or Québec, Canada, whereas your applicant file may be reviewed by CellCarta in the United States). If you are offered and accept employment with CellCarta Biosciences Inc. or one of its affiliates, the information collected will become part of your employment record. If you do not want us to retain your information, or want us to update it, please contact [email protected].