Executive Personal Assistant

A leading organisation is seeking an experienced Executive Personal Assistant to provide comprehensive executive, PMO and operational support. This role is ideal for a proactive and detail-driven professional who excels in a fast-paced environment and can confidently coordinate senior stakeholders, governance forums, project administration and day-to-day business operations.

Responsibilities:

• Proactively manage executive diaries, calendars, meetings and competing priorities.
• Coordinate PMO, SteerCo, CEO and other governance forums, including agendas, meeting packs, minutes, reminders and action tracking.
• Review reports and governance packs for accuracy and completeness before submission.
• Provide administrative support across project and BDLC phases, including maintaining business cases, project plans, RAID logs, test evidence and closure documentation.
• Maintain governance trackers, project repositories, records, approvals and audit documentation.
• Coordinate meetings, workshops, events, venues, catering and related logistics.
• Process expense claims, travel bookings, finance submissions, cost allocations and approvals.
• Administer system access requests, IT tickets and related processes across platforms such as ServiceNow and IAG.
• Maintain accurate asset and inventory records for laptops, iPads, vouchers and other business assets.
• Support incentive campaigns, awards, internal communications, HR documentation and corporate events.

Requirements:

• Matric is essential.
• An NQF Level 5+ qualification in Secretarial Studies, Administration, Business Management, Project Management or a related field is advantageous.
• 3–5 years’ experience as a Personal Assistant, Executive Assistant or Operations Support Administrator.
• Proven experience supporting senior management or executives.
• Exposure to PMO, project management or financial services environments would be advantageous.
• Advanced proficiency in MS Outlook, Word, Excel and PowerPoint.
• Exceptional planning, organisation and attention to detail.
• Strong stakeholder management and communication skills.
• Professional, discreet and resilient, with the ability to handle confidential information appropriately.
• Ability to manage multiple priorities and demanding deadlines in a fast-paced environment.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.

Application Unsuccessful Disclaimer:

If you do not receive feedback within two weeks of your application, please consider it unsuccessful. Keep an eye on our website and other career sites for future opportunities.

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