Position Title:

Assistant Director of Transfer Admission

Position Type:

Regular

Hiring Range:

$28.03 - $33.65 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity

Pay Frequency:

Hourly

A. POSITION PURPOSE

Santa Clara University, a Jesuit and Catholic institution located in the heart of Silicon Valley, seeks an experienced and collaborative professional for the position of Transfer Associate in the Office of Undergraduate Admission. The University is committed to enrolling a diverse and talented community of transfer students who contribute to the academic excellence and mission of the institution.

Reporting to the Sr. Associate Director of Transfer Admission, the Assistant Director of Transfer Admission supports the implementation and evaluation of recruitment, outreach, and admission initiatives for transfer students. The position plays a critical role in fostering partnerships with community colleges and other external organizations while ensuring that prospective transfer students receive comprehensive support throughout the admission process.

 

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment and Outreach (35%)

• Serve as a primary point of contact for prospective transfer students, providing guidance and support throughout the inquiry, application, and enrollment stages.

• Participates in the planning, coordination, and execution of outreach activities, including campus visits, virtual events, college fairs, and information sessions.

• Participate in the rotation of office responsibilities, including group presentations, advising sessions, and inquiry management.

• Develop and maintain collaborative relationships with community colleges, academic advisors, and partner organizations to promote Santa Clara University’s transfer pathways.

• Assists with the creation and implementation of marketing and communication materials designed for transfer audiences across multiple platforms.

• Regularly update databases and systems that support transfer recruitment efforts.

Admission and Evaluation (35%)

• Collaborate with the Admission team to review and evaluate US and international applications and academic records, contributing to selection, yield, and matriculation strategies.

• Support the development and maintenance of transfer articulation agreements and course equivalency guides in partnership with academic departments and external institutions.

• Provide academic advising to prospective transfer students regarding course selection and transfer preparation.

Student Support and Retention (25%)

• Partner with internal and external stakeholders to lead, plan, and implement programs that promote transfer student engagement, retention, and academic success, including workshops, conferences, summits, and other gatherings. 

• Assists with providing individualized and group advising to prospective transfer students, supporting their academic, personal, and career goal development through a holistic advising approach.

• Provide students with information that will assist with building essential academic and personal success skills, including time management, effective study habits, and organization.

• Proactively connect students with appropriate campus resources, advisors, faculty, and staff to address specific academic or personal needs and remove barriers to success.

• Assist in monitoring student progress and provide ongoing guidance to ensure alignment with educational plans and successful transfer outcomes. 

Additional Responsibilities (5%)

• Participate in Enrollment Management programs and events, which may require evening and weekend availability.

• Represent Santa Clara University at regional and national conferences, workshops, and professional associations related to transfer enrollment and higher education access.

• Provide backup support to other members of the Admission team as needed.

• Perform additional duties as assigned in support of the Jesuit and Catholic mission of Santa Clara University.

C.   QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

 

This position requires the ability to effectively establish and maintain cooperative working relationships within an  inclusive multicultural environment and to promote and contribute to a respectful workplace.

Required Qualifications

• Bachelor’s degree from an accredited institution.

• 0-3  years of experience in higher education admission, student affairs, outreach, or a related field.

• Comprehensive understanding of transfer admission processes, recruitment strategies, and student support needs.

• Excellent written and oral communication skills, with demonstrated ability to engage diverse audiences effectively.

• Strong organizational and project management abilities, with the capacity to manage multiple priorities simultaneously.

• Demonstrated ability to work collaboratively in a team-oriented environment.

• Proficiency with technology platforms, CRM systems, and virtual engagement tools.

• Possession of a valid driver’s license with a satisfactory driving record and the ability to travel as required.

Preferred Qualifications

• Experience working with transfer students or in partnership with community colleges.

• Knowledge of best practices in higher education recruitment, equity-focused outreach, and student success initiatives.

• Experience with data analysis and reporting to inform enrollment strategies.

• Commitment to and understanding of the mission and values of a Jesuit and Catholic institution.  

D.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer.

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within the Bay Area,  out-of-state, or international locations. 

• May be required to lift 40-50lbs when needed (boxes of marketing or event materials).

E.   WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.

• Mostly an indoor office environment with windows.

• Offices with equipment noise.

• Offices with frequent interruptions, particularly during large events. 

• Routinely uses standard office equipment such as computers, phones, copier, scanner, filing cabinets, fax.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

 

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at  https://www.scu.edu/title-ix/. 

 

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities.  Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [email protected] or by phone at (408)554-4392. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [email protected].