Administrative Assistant

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Administrative Assistant

Overview

The team is looking for an Administrative Assistant to perform general administrative duties to support day-to-day Marketing Services department operations in such areas as scheduling of meetings, expense reporting, calendar management. The resourche will support marketing communications planning and execution in the projects. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Role
• Supporting marketing campaigns, managing operations with creative and Marketing services teams.
• Coordinate third party agency communications such ad media agency or other marketing agencies.
• Manage the calendars, taking into consideration the different time zones
• Organise client and internal team meetings, prepare agenda / taking of minutes
• Liaise with IT to ensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference)
• Coordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc,)
• Assist and coordinate travel arrangements for incoming visitors for the relevant department and assisting guests in obtaining entry visas
• Complete Expense Reports (Travel and Entertainment) according to policies.
• Greet and assist visitors for the team
• Manage and cooordinate team events and meetings (Workshops, Conferences, Seminars, etc,)
• Serve as administrative liaison to others within and outside the company

All About You
• College degree
• Administrative experience in a corporate environment
• Proven ability to liaise with internal and external customers
• Strong Microsoft Office Suite skills, particularly PowerPoint
• Excellent oral and written communication in English
• Strong team player, decisive and results driven, with high energy levels and initiative

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.