Municipal Court Clerk

JOB SUMMARY

 

            Under the general direction of the Court Administrator, the Municipal Court Clerk performs a variety of technical record-keeping and clerical duties in support of                the Municipal Court; process forms, orders and documentation for court cases from origin to final disposition; assist the public and explain court procedures. This               position has the potential to promote to Municipal Court Clerk II and III, depending on pursued and obtained professional certifications. 

            
             ESSENTIAL DUTIES

 

• Enter violations, transactions, proceedings, and other documentation relative to case management into the court's computer system. 
• Receive and process payments of fines, fees, and court costs.
• Develops court dockets and maintains court records.
• Monitors case dispositions for compliance with court orders. 
• Communicate court procedures, defendant rights, and municipal law to the public
• Responds to inquiries from the Judge and prepares paperwork pertaining to Judge’s orders
• Retrieves case files and other documentation required by prosecutors.
• Set cases for various types of hearings; prepare dockets and notify parties related to case; process continuance requests and notify parties involved. 
• Prepare daily deposit and reconcile to cash collection report.
• Maintain confidentiality and tact in dealing with the public. 
• Perform other related duties as assigned.

 

              MINIMUM QUALIFICATIONS

 

              Knowledge of: 

• Proper business English, spelling, punctuation, arithmetic, office practices, and procedures and operation of office equipment. 
• Municipal Court functions and procedures, including knowledge of applicable recordkeeping requirements for court actions and defendant case files.
• Court and case processing procedures, including knowledge of legal forms, documents and terminology.
• City ordinances, State laws, regulations and procedures.
• Microsoft Outlook and Word applications
• Computers, online searches and services, and various software applications.

 

              Ability to:

• Communicate and deal tactfully and effectively with other employees and the public.
• Learn and accurately apply numerous laws, regulations, policies and procedures related to court activities.
• Work independently and make responsible decisions in accordance with court policies and procedures.
• Organize and prioritize work and appropriately schedule court activities.
• Complete work accurately and rapidly with intense periods of concentration and frequent interruptions.
• Effectively resolve interpersonal conflict and interact with emotionally distraught, angry or hostile individuals. 
• Establish effective working relationships with diverse populations, co-workers and other agencies.
• Operate a computer, scanner, copiers, and other office equipment.

 

             Experience and Education: Any combination equivalent to the level of experience and education that would likely provide the required knowledge and abilities                 will qualify. 

 

              Experience: 

              Education: 

 

              Licenses/Certifications:

 

ENVIRONMENTAL FACTORS

Incumbents in this position are required to work various shifts as assigned. Due to the unpredictable and critical nature of the required duties for this position,          
incumbents assigned to this position must be willing and available to work additional hours beyond their assigned shifts, sometimes with little or no notice.               Incumbents in this position must be able to remain seated and operate a computer for extended periods of time.

Due to the requirement for this position to have access to sensitive information, a criminal history background and fingerprint check will be conducted through the FBI. Candidates must not have a felony or major misdemeanor conviction.