Federal Work Study - Human Resources Assistant

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The Federal Work Study - Human Resources Representative is primarily responsible for effectively coordinating and supporting the Talent Acquisition team and additionally supporting the Human Resources Operations teams in the daily operations of the Human Resources Department. 

This position requires the ability to understand and learn applicable rules, laws and policies to support Human Resources department initiatives.

Responsibilities:
Recruitment Support

• Provide administrative support for the Academy’s Human Resources Recruitment team, including pre-employment administrative support. 
• Provide support for screening resumes and scheduling interviews.
• Maintain effective and timely communication with candidates.

• Review and send candidates to appropriate Academic Departments.

• Support Recruiters as needed, including assisting with coordination of interviews in Outlook and scheduling Zoom calls.
• Provide superior customer service to candidates and internal and external customers throughout the recruitment process; ensure all verbal and written communications are accurate, clear, concise, and professional.
• Support the pre-employment recruitment process as directed by Talent Acquisition Manager.
• Monitors and assists with the Recruitment email inbox

Department Administrative Support

• Interfacing with other FWS students:
  • Being a point of contact for other FWS by fielding emails
  • Joining the FWS onboarding session to share experience as FWS
  • Supporting the management of the FWS orientation table at the start of the semester
• Advertise and be a point of contact for FWS opportunities at ArtU student events
• Other administrative tasks as needed

Qualifications:

• Strong verbal and written communication skills, with the ability to interact professionally and courteously with current students, faculty, and staff.
• Comfortable conducting outbound phone calls and receiving inbound calls to provide excellent customer service.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information in accordance with university policies and federal regulations.
• Basic computer proficiency, including experience with Microsoft Office applications (Word, Excel, Outlook) and the ability to learn new software systems.

Location:
79 New Montgomery Street

Reports to:
Nicole Lowe, Manager Talent Acquisition

Pay Rate : 
$19.61 per hour

Application Deadline:
August 24, 2026

Work Schedule:
Up to 20 hours per week

Federal Work Study schedules can work up to 20 hours per week*

*Federal Work Study work schedules may not conflict with the student's class schedule.

Length of Employment: The student's starting term at the Academy of Art University through graduation.

Academy of Art University offers part-time employees paid sick leave.

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at [email protected].