Administrative Assistant II 4P/678

 Administrative Assistant II

 Location: Bucks, AL
 Contract: 1 Year
Client Name- Alabama Power

Position Overview

We are seeking an experienced Administrative Assistant II to provide advanced administrative and operational support to the team. The ideal candidate will have 6–10 years of administrative experience and demonstrate exceptional organizational, communication, and multitasking abilities in a fast-paced professional environment.

This role requires a highly detail-oriented professional who can independently manage schedules, coordinate meetings and events, prepare reports and presentations, and support day-to-day business operations with professionalism and discretion.

Key Responsibilities

Executive & Administrative Support

• Provide advanced administrative support to team members and leadership.
• Manage calendars, schedules, and appointments efficiently while prioritizing critical tasks.
• Coordinate travel arrangements, meetings, conferences, and events.

Meeting & Event Coordination

• Organize meeting logistics including:
  • Scheduling
  • Agendas
  • Conference room setup
  • Follow-up action items
• Ensure meetings and events run smoothly with strong attention to detail.

Documentation & Reporting

• Prepare, edit, and format:
  • Reports
  • Presentations
  • Correspondence
  • Spreadsheets
  • Business documents
• Conduct research and compile data to support business decisions and strategic initiatives.

Financial & Operational Support

• Assist with:
  • Budget tracking
  • Expense reporting
  • Financial documentation
• Ensure accuracy and compliance with organizational policies and procedures.

Communication & Stakeholder Support

• Serve as a primary point of contact for internal and external stakeholders.
• Maintain professionalism and confidentiality when handling sensitive information.
• Deliver excellent written and verbal communication support across teams.

Required Qualifications

• 6–10 years of administrative support experience.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.

Technical Skills

• Proficiency in:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Calendar management tools
  • Reporting and presentation software
• Experience with administrative and financial tracking systems preferred.

Preferred Qualifications

• Experience supporting leadership teams or executives.
• Prior experience in corporate, utility, engineering, or professional services environments is a plus.
• Ability to work independently with minimal supervision.