Service Sales Administrator - UAEN

Overview

We are seeking an experienced UAE National, Service Sales Administrator to support in managing invoices, maintaining documentation, and coordinating daily administrative activities within the Service Sales department.

Responsibilities

• Assist the team with daily administrative and service sales activities.
• Download, prepare, organize, and maintain invoices and supporting documents from shared folders and internal systems.
• Support invoice processing, tracking, verification, and follow-up to ensure timely completion.
• Use SAP to retrieve invoice details, review records, and support invoice-related activities.
• Maintain accurate electronic filing systems and ensure documents are properly organized for easy retrieval.
• Coordinate with Finance, Service Sales, and other departments regarding pending invoices and missing documentation.
• Update Excel trackers, SAP records, and internal reports with accurate information.
• Verify invoices against service reports, purchase orders, and other supporting documents.
• Assist in preparing regular reports and maintaining departmental records.
• Ensure compliance with company procedures, documentation standards, and confidentiality requirements.

Qualifications

• Must be a UAE National with Family book.
• Diploma or bachelor’s degree in business administration, Accounting, Finance, or a related field is preferred.
• Basic to intermediate knowledge of SAP, preferably in invoice processing and document management.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, communication, and follow-up skills; experience in invoicing, administration, or sales support is an advantage.
• Willingness to hybrid work structure (Friday – Remote).