Manager, Capital Improvements

Job Description

Job Summary:

The Capital Improvement Manager manages a team that directs and coordinates all activities for space planning, property improvements, renovations, and capital improvement projects to include existing and newly planned facilities. This position will serve as a Project Manager and coordinate with contractors, subcontractors, architects, designers, and engineers to plan, design, and execute facilities improvement and construction projects. This position will ensure that all projects meet project specification requirements for both plans and materials.  The Capital Improvement Manager also supervises the CIP Project Management Team.  Other duties include responding to emergencies, responding to weather-related emergencies, and completing special projects as assigned. Will be required to work scheduled shift during Snow and Ice events performing various tasks as trained.

This position is designated as an Essential Employee and is responsible for duties that support public safety, the protection of property, and the continuity of critical business operations. As a condition of employment, incumbents may be required to work day, evening, overnight, weekend, holiday, and emergency shifts to ensure the uninterrupted delivery of essential services.

Pay Range: Midpoint: $128,731/annually

Retention Bonus: $2,000

Applicants are required to be eligible to lawfully work in the United States immediately. This position is not available for H1-B visa sponsorship.

Duties, Functions, and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Provides on-site property assessments and recommends corresponding action plans to address deficiencies. 
• Coordinates all property improvements while managing projects within budget. 
• Develops project scopes and bid solicitations in following with procurement policies.  Develop capital and property improvement budget estimates and monitors project expenditures.  Coordinates with Agency Procurement Staff to develop and award construction and other facilities-related contracts.
• Completes administrative tasks by responding to inquiries on projects, researching utility permits, filing drawings, researching inventory for plans and specifications, researching information, preparing correspondence, taking photos, conducting project tours, creating purchasing requisitions, entering information into GIS systems, and completing related projects.
• Informs the annual budget by researching information, recommending purchases, expenditures, capital equipment and staffing levels, presenting budget or recommendations, monitoring ongoing expenditures, and recommending budget adjustments.
• Informs the Facilities long-range capital improvement and routine maintenance budgets by recommending necessary projects based on facility inspections and assessments, the future needs of the agency, and internal customer requirements.
• Completes project tasks and manages consultant and vendor contracts by preparing the contracts, developing specifications, reviewing plans and specifications, ensuring all regulations are followed, participating in the consultant and vendor selection process, ensuring schedules are met, reviewing and authorizing payments.
• Respond to emails and phone calls received outside of normal business hours as necessary. 
• Responsible for full range of employees including hiring, training, and determination of performance evaluation of staff. Provide assistance in establishment of area goals and objectives, budget requirements and contract management.
• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
• Performs other duties as assigned.

Knowledge, SKILLS, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodation, that the essential functions of the job can be performed.

• Knowledge of capital improvement programs, facilities construction, renovation projects, and related operational practices, including project planning, design coordination, procurement, contract administration, and construction management.
• Skill in project management and execution of multiple concurrent capital improvement projects, including scope development, scheduling, budget management, contractor oversight, and risk mitigation.
• Skill in using computers and construction-related software applications, including Microsoft 365, AutoCAD, Revit, project management systems, and related technologies used to support planning, design, and project execution.
• Knowledge of applicable Federal, State, and Local laws, regulations, codes, and industry standards governing public construction projects, facilities management, procurement, safety, and capital improvement activities.
• Knowledge of supervisory and managerial techniques and principles, including employee development, performance management, coaching, conflict resolution, workforce planning, and evaluation of staff.
• Skill in analysis, problem solving, and sound decision-making, particularly when addressing facility deficiencies, construction challenges, budget constraints, operational issues, and competing priorities.
• Skill in handling conflict, uncertain situations, and customer concerns while maintaining positive working relationships, exercising professionalism and tact when working with internal stakeholders, contractors, consultants, governmental entities, and the public.
• Skill in establishing and maintaining effective working relationships with employees, executive leadership, architects, engineers, contractors, consultants, vendors, regulatory agencies, and the public.
• Skill in effective use of financial, personnel, and material resources, including capital budget development, expenditure monitoring, contract management, and resource allocation.
• Ability to communicate effectively, both orally and in writing, to respond to inquiries, prepare reports and correspondence, present recommendations, negotiate project matters, and convey technical information to diverse audiences.
• Ability to demonstrate leadership, management, and human relations skills to facilitate organizational and operational improvements, build team effectiveness, and support a culture of accountability, service, and continuous improvement.
• Ability to guide, train, monitor, evaluate, and provide feedback on the work of others, while effectively delegating responsibilities, managing priorities, and ensuring successful completion of departmental and project objectives

Minimum qualifications:

• Bachelor’s degree in architecture, engineering, or related field from accredited college or university.
• Five (5) years of professional experience managing vertical construction projects.
• One (1) year of supervisory experience
• Ability to become a Registered Professional Engineer (PE) and/or Architect in the State of Texas and successfully obtained within three (3) years of hire.

• Valid Texas Class “C” driver’s license.

PREFERRED QUALIFICATIONS:

• Master’s degree in architecture, engineering, or related field from accredited college or university.

• Three (3) years supervisory experience

• Registered Professional Engineer (PE) and/or Architect in the State of Texas.

• Proficiency with  AutoCAD, Revit, and Microsoft 360 software

NTTA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.