Senior Project Administrator

Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK.

We are committed to building a more sustainable future and recognise that a diverse workforce is vital to our growth and advancement. We aim to promote a culture that values openness, transparency and individual achievement.

At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.

The primary focus of this role is to deliver accurate, efficient, and effective administrative support to the Project Management team. Key responsibilities include the collation, processing, and administration of timesheets, along with the administration of holiday and sickness records for project staff. The role involves the meticulous handling of "on-boarding" applications for both Heidelberg Materials employees and contractors. Furthermore, the individual is responsible for collating and filing all invoices and reports to provide comprehensive cost capture evidence. The role includes the production of ad-hoc reports in various formats, such as Sap, Entropy, Excel, or any other as requested. General administration duties within the department, supporting the project, are also part of the responsibilities. The individual acts as a Controller under GDPR rules, ensuring compliance with GDPR guidelines. Additionally, the role encompasses the preparation and raising of VAT invoices in SAP. To streamline operations, the individual manages the activities of the Project Administrator to provide valuable assistance across the spectrum of responsibilities outlined above. The collective efforts in these areas contribute significantly to the overall efficiency and success of the Project Management team.

Senior Project Administrator

Are you an organised, detail-focused administrator who enjoys keeping projects, people and processes running smoothly?

We’re looking for a proactive Project Support Supervisor to provide high-quality administrative and financial support to our project operations. This is a varied role where no two days will be the same, covering everything from purchase orders and invoicing to reporting, timesheets, onboarding and supervising project administration activities.

You’ll play an important part in ensuring project support tasks are completed accurately, efficiently and on time, while maintaining the highest standards of confidentiality and professionalism.

What you’ll be doing

Your responsibilities will include:

• Processing purchase orders, GRNs and monthly reconciliations
• Using Basware to process invoices and managing purchase card reconciliations
• Preparing and raising VAT invoices through SAP
• Maintaining purchase order trackers, schedule agreements and quotations
• Producing reports and monitoring KPIs as required
• Preparing client reports, including volumes and delivery information
• Managing staff, driver, supplier and contractor onboarding submissions
• Collating, checking and saving timesheets, including macro uploads and calculations where required
• Managing overtime submissions and holiday and absence records
• Producing missing and un-invoiced ticket reports and obtaining missing documentation
• Submitting relevant information through STARS
• Supporting sales quotation administration, including monitoring validity dates and pricing
• Providing general administrative support, including arranging meetings and accommodation and taking meeting minutes
• Providing a professional telephone service and communicating effectively with colleagues, clients and stakeholders
• Supervising the activities of the Project Administrator
• Ensuring compliance with Heidelberg Materials processes and procedures
• Working in line with the EDF Code of Conduct for Hinkley Point

What we’re looking for

We’re looking for someone who is organised, confident working with data and able to manage multiple priorities accurately.

Ideally, you’ll have:

• GCSE Grade 4/C or above, or equivalent, in English and Maths
• Strong knowledge of Microsoft 365 applications, including Excel, Word, PowerPoint, OneNote, SharePoint and Teams
• A high level of competence in Microsoft Excel, including VLOOKUP, PivotTables, slicers and macros
• Strong organisational skills and excellent attention to detail
• Confident and professional communication skills
• The ability to handle confidential information with discretion
• Experience working in a busy administrative or project support environment
• SAP knowledge would be a distinct advantage
• CSCS Level 1 certification or the ability to meet the required standard for working on the Hinkley Point C construction site

Why join us?

This is a great opportunity to take on a varied and responsible role where you’ll be at the heart of a busy project environment. You’ll work across administration, finance, reporting and operational support, giving you the opportunity to build relationships across the business while developing a broad range of skills.

If you’re organised, proactive, confident with systems and passionate about getting the details right, we’d love to hear from you.