Department Assistant

     

JOB DESCRIPTION:

Job Description

• Assistant to Commercial Managing Director
  • Admin support to Commercial Managing Director on daily work, Including meeting arrangement, travel plan etcetera.
  • To be a coordinator to the Commercial department, Work with other department assistant for company activities, Such as internal meeting and team building.
  • Check and control team expenses, ensure the whole admin vendor to bill on time and double check the payment details with aligned procedure.
  • Document filing and other issues assigned by department
• Administration
  • Admin management. Supervise all venders. Control stationery and express consumption especially private expense. Leverage Admin cost and purchasing strategy.
  • Office supply and apply for all the administration payment charge and ensure all admin vendors to bill on time and double check the payment details with aligned.
• Receptionist
  • Answer the phone, receive all visitors and interviewees and follow the outside guest registration process with manners and professionally.
  • Register the express mails with detailed information carefully and deliver to end user. Submit the reservations of the conference rooms and help to coordinate the requests

Requirements

• Position experience: 2-5 years’ working experience as department assistant.
• Good communication and collaboration skills
• Language Skills：Good English speaking and writing
• Proactive with good learning agility

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

EPD Established Pharma

        

LOCATION:

China > Shanghai : 388 W. Nanjing Road, Ciros Plaza

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable