Events Internship

The Events Intern will be responsible for performing operational, analytical, and administrative tasks for the Group Dining Sales & Events department of Gracious Hospitality Management. The Intern will serve as a liaison between the Event team, and clients, and vendors. They support events planning & operations, produce invoices & reports, and help ensure project deadlines are met.

Essential Job Duties & Responsibilities:

Job duties and responsibilities include, but are not limited to the following:

• Reports to the Director of Events and Events Manager. 
• Assists with events planning, administration, operations, financial analysis, and market research.
• Liaises with clients on event details. 
• Communicates event details to Operations and Culinary teams and supports in set up, execution, and client follow up and event close out. 
• Attends meetings and takes minutes.
• Types, formats, and edits reports, documents, and presentations. Print all menus, place cards, cocktail cards and other materials as necessary for all events. 
• Inventories, event supplies & materials. Place orders as directed. 
• Enters data, maintains databases, and keeps records.
• Schedules appointments, maintains event calendars, sends reminders, and performs other administrative organizational tasks.

Standards:

• Upholds GHM's mission to delight our customers. 
• Consistently performs actions that positively impact the customer experience, and identifies opportunities to delight in all planning and processes.
• Display knowledge of the brand, culture, and product.
• Demonstrate the Company’s core values of people, learning, culture, relationships, sustainability, and stewardship.
• Maintain professional and respectful behavior when in contact with guests, management, and teammates.
• Present a polished personal appearance, adhering to company grooming standards outlined in the Employee Handbook. 
• Adhere to all company policies and procedures outlined in handbooks, manuals, and other company documents.
• Attend and participate in all scheduled meetings, training sessions, and continuing education activities.
• Take care of all company property.
• Maintain safety standards.
• Comply with federal, state, and local laws and regulations.

Qualifications:

• Extensive experience in creating documents and spreadsheets using software such as Microsoft Word, Excel, and Powerpoint and Google Docs, Sheets, and Slides.
• Effective communicator of information in writing and visually.
• Strong quantitative and analytical skills.
• Exceptional interpersonal skills with the ability to manage internal and external correspondence.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Knowledge of GHM brand, culture, and product.
• Available to work weekends, nights, and holidays as the business dictates.
• Fluent in written and spoken English.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those essential functions.

While performing the essential duties of this job, the employee is regularly required to:

• Exert well-paced mobility for periods of up to 12 hours per day and at least 60 hours per week.
• Lift and carry up to 50 pounds.
• Frequently stand, walk, reach, bend, stoop, push, pull, and kneel.
• Frequently utilize the stairs, often while lifting and carrying heavy items.  
• Occasionally crouch and climb.
• May be asked to travel to visit vendors or different company locations.
• Stand for prolonged periods at a work station.