City Manager's Office Project Manager

The City of Oxnard's City Manager's Office is seeking a Project Manager that possesses strong analytical and project management skills to be part of the team. This individual must have a positive, relational, and energetic leadership style with a willingness to take a "hands-on" approach for creative project management, as well as the ability to collaborate across departments and synthesize large quantities of information to develop and recommend comprehensive solutions regularly. The ideal candidate will be a strong communicator with a background in public sector projects and be familiar with project management best practices. This position will be assigned highly visible, outward-facing projects that will involve working closely with both internal City departments and various stakeholders across the City, including local businesses, non-profits, citizen groups, residents, and educational institutions.

WHAT YOU'LL DO:

• Act as the project manager for a variety of complex interdepartmental programs and projects; oversee and coordinate assigned programs and projects, activities and operations including project budgets; implement and monitor assigned programs and projects; document related stages, steps and procedures of assigned programs and projects; ensure compliance with contract specifications.
• Coordinate the activities and oversee the work of outside consultants; meet with contractors, boards, commissions, and city staff to identify and resolve problems; review and evaluate work products, methods, and procedures.
• Serve as a liaison with the public, vendors, consultants, developers, public agencies and City staff regarding assigned projects.
• Prepare complex memoranda, letters, staff reports, and administrative guidelines pertaining to assigned programs and projects; coordinate, manage and document meetings; prepare and present oral staff reports at the Planning Commission and City Council meetings.
• Answer questions and provide information to the public; research information; interpret data and explain requirements, regulations, and procedures to citizens on assigned projects.
• Conduct research and analysis into policy and legislative issues, synthesize the findings and make recommendations to the City Manager, Staff, and/or City Council.
• Represent the City Manager’s Office with both public and private organizations.
• Serve as the staff liaison for a City legislative body (or the City's Inter-Neighborhood Council Organization) including attendance at twice-monthly evening hours meetings. 
• May serve on, or may chair interdepartmental committees, task forces, or neighborhood councils.
  
  

PAYROLL/CLASSIFICATION TITLE: Administrative Services Analyst

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents may serve as a lead worker, assigning work, coordinating work, individually contributing to work, and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of timeliness or issues that would impact achievement of a deadline, relational engagements, organizational policy or procedure or in consideration of risk management.

WORK SCHEDULE:
The normal work week is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm. Depending on the work assignment, staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs, including staffing and supporting evening community and neighborhood focused meetings. The standard work environment varies depending on assignment, but is typically primarily in an office setting with some off-site meetings, and in-field/outside meetings.The City does not offer hybrid or remote work.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned projects.

• Responds to inquiries from internal and external customers with a customer service approach; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated projects and programs; troubleshoots issues, resolves problems, identifies solutions; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes and synthesizes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned projects and programs.

• Provides analytical support and coordination of special projects, as assigned.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to management analysis/program administration may be responsible for:

• Performing management analysis and policy support;

• Developing, designing, coordinating and implementing projects and programs;

• Managing projects;

• Conduct financial analyses;

• Administering contracts;

• Preparing agenda items for City council and other boards and commissions;

• Compiling and analyzing data;

• Preparing complex reports;

• Public speaking, in a city, committee, partner agency or public meeting format;

• Representing the city in professional meetings and/or with other agencies;

• Writing grant applications;

• Liaison and relationship building with the public, City Staff, and partner agencies;

• Conducting surveys;

• Developing, refining and recommending policies and procedures;

• Participating in the design of new and revised projects, programs, systems, procedures and methods of operations;

• Coordinating and reviewing transactions;

• Performing injury/accident investigations.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

• Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting or a related field, and four (4) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in area of assignment; OR 
• Bachelor’s degree in business administration, finance, accounting or a related field, and two (2) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in area of assignment. 

LICENSING/CERTIFICATIONS:

• Some positions may require the possession of or ability to obtain a valid class C California driver's license

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing.

HIGHLY DESIRABLE:

• A Master's degree in public administration, public policy, or business management 

• Certified Project Manger

• Bi-lingual with Proficiency in Spanish

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments. There is currently one (1) vacancy in the City Manager's Office.

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation. 

UNION MEMBERSHIP:

Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA).

NOTE:  

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

This position is not governed by the overtime provisions of the federal Fair Labor Standards Act and is not eligible for overtime pay.

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: 

The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.  Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Jackie Ramos at [email protected].

NOTE: 
The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.