Payroll HR Assistant

Description

Payroll and Human Resources Specialist

Reports To: Human Resources Manager

FLSA Status: Exempt

Work Schedule: Monday – Friday, normal business hours. Additional hours may be required to support executive travel, board meetings, company events, and other business needs.

Date: August 13th, 2026

Position Summary

The Payroll and Human Resources Specialist is responsible for accurately processing payroll and providing administrative support for a variety of human resources functions. This position ensures compliance with federal, state, and local payroll regulations while assisting with onboarding, benefits administration, recordkeeping, and HR programs.

Essential Functions

Payroll Administration

• Process payroll accurately and on schedule.
• Review and verify employee time records, payroll changes, deductions, and adjustments.
• Maintain payroll records and ensure compliance with wages and hour laws.
• Process garnishments, tax levies, child support orders, and payroll deductions.
• Reconcile payroll reports and resolve discrepancies.
• Coordinate year-end payroll activities.
• Respond to employee payroll inquiries.

Human Resources Support

• Assist with recruiting, job postings, interview scheduling, and candidate communication.
• Coordinate onboarding and orientation processes.
• Maintain personnel files and HR records.
• Assist with benefits administration and leave tracking.
• Support employee engagement, training, and recognition programs.
• Respond to routine employee questions regarding policies and procedures.

Payroll Accounting & Reporting Support

• Prepare, enter, and/or support payroll-related journal entries.
• Review payroll general ledger coding for accuracy
• Assist with reconciliation of payroll clearing accounts

Administrative Functions

• Maintain strict confidentiality of employee information.
• Assist with payroll, benefits, and HR compliance audits.
• Generate reports and support special projects.

Safety Responsibilities

• Follow all company safety policies, rules, and procedures at all times.
• Comprehend, retain, and comply with established safety programs and training requirements.

Qualifications

Required

• Associate degree in Human Resources, Accounting, Business Administration, or related field, or equivalent experience.
• Minimum 2 years of payroll processing experience.
• Experience with payroll systems and HRIS platforms.
• Strong attention to detail, organizational, and communication skills.
• Proficiency in Microsoft Office, especially Excel.

Preferred

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• 3-5 years of combined payroll and human resources experience.
• Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC)
• Experience with the Paylocity HRIS Platform
• Experience with multi-state payroll processing.
• Advanced Excel skills including pivot tables, lookups, and reporting.
• Experience in manufacturing.

Working Conditions & Physical Requirements

• Primarily office-based position
• Regular use of computers, phones, and office equipment
• Frequent interaction with employees, visitors, customers, suppliers, and leadership

Benefit Disclaimer

Condux provides a competitive benefits package featuring medical, dental, and vision coverage, 401(k) employer matching, short-term and long-term disability benefits, and an annual bonus opportunity.

Employment Statement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, add, or assign other duties as business needs require. This document does not constitute a contract of employment.

Acknowledgment

Employee Name (Print): _______________________________

Employee Signature: _______________________________ Date: _______________