AP Clerk

Position: AP Clerk

Company Overview:
Hoxton Wealth is a global financial services firm with offices in key locations, including Cyprus, the United States, the United Kingdom, Dubai, South Africa, Australia & Asia. The company leverages a tech and tax-led approach to financial planning, combining innovative technology solutions with deep expertise in tax-efficient strategies to deliver comprehensive wealth management services. With over $4 billion in assets under management (AUM), Hoxton Wealth is committed to helping clients achieve their financial objectives through personalized investment solutions, cross-border financial planning, and long-term strategies for wealth growth and preservation.

Role Summary
We are looking for a detail-oriented and commercially curious Accounts Payable Clerk to join our Dubai-based finance team within an international wealth management firm. This role is central to ensuring outgoing payments are accurately processed, matched, and reconciled across multiple vendors, entities, and currencies. Working closely with the finance team and external suppliers, the AP Clerk will obtain and interpret vendor invoices and statements, match these against purchase orders and payment records, investigate discrepancies, and maintain accurate payables records in a fast-moving, multi-jurisdictional business.

Key Responsibilities

Vendor Invoices and Expense Identification:

• Obtain, collate, and review invoices from vendors, suppliers, and other third parties on a regular basis.
• Interpret vendor invoices to identify costs, fees, and other expenses due from the business.
• Proactively follow up with vendors to obtain missing, delayed, or incomplete invoices/statements.
• Maintain a clear record of expected outgoing payments by vendor, entity, and period.

Matching and Reconciliation

• Match invoices against purchase orders and goods/services received, ensuring completeness and accuracy of expenses recorded.
• Reconcile transactions across multiple vendors, currencies, and entities.
• Investigate and resolve unmatched, disputed, or unexpected invoices, escalating where necessary.
• Identify and follow up on expenses that have been incurred but not yet invoiced, supporting expense completeness.
• Reconcile the accounts payable ledger to the general ledger and to bank payments.

Payables and Vendor Management:

• Maintain accurate and up-to-date vendor records within the finance system.
• Monitor aged payables and outstanding balances, ensuring payments are made within agreed terms.
• Prepare and process payment runs, allocating payments accurately and promptly against the correct accounts and invoices.
• Respond to vendor, supplier, and internal queries relating to payables and payments professionally and promptly.

Month-End and Reporting Support

• Assist with month-end close activities, including expense accruals, prepayments, and reconciliation of payables balances.
• Support the preparation of aged creditor reports and provide visibility of expected outgoing payments to support cash flow forecasting.
• Provide supporting documentation, statements, and analysis for internal and external audit requests.

Controls, Compliance and Process Improvement

• Ensure adherence to internal financial controls, company policies, and relevant regulatory requirements. Maintain accurate records and audit trails for all reconciliations and expenses recognised.
• Identify and support opportunities to improve and automate the invoice processing and payables processes.
• Work closely with the wider finance team to support efficient and accurate finance operations.

Qualifications and Skills

Essential

• Previous experience in an accounts payable, invoice processing, or transactional finance role.
• Strong reconciliation skills with a high level of accuracy and attention to detail.
• Good working knowledge of Excel, including functions such as lookups and pivot tables, and experience using accounting or finance systems.
• Strong organisational skills with the ability to manage high volumes and meet tight deadlines.
• Good communication skills and a professional approach to dealing with vendors and internal stakeholders.

Desirable

• Experience processing invoices/payments across multiple currencies, vendors, or entities.
• Exposure to financial services, wealth management, or a fee/commission-based cost structure.
• Experience with Sage Intacct or similar cloud accounting systems.
• Experience working in an international or fast-growing business.
• Studying towards or interested in pursuing an accounting qualification such as AAT, CIMA, ACCA, or a regional equivalent.