Fleet Administrator

Position Summary

Are you an organized and detail-oriented professional with a passion for fleet operations? GFL Environmental Services is seeking a Fleet Administrator to oversee equipment and maintenance recordkeeping, manage fuel card programs, assist with asset tracking, and provide daily administrative support. If you thrive in a fast-paced environment and have strong administrative and communication skills, we want to hear from you.

Specific Duties and Responsibilities

• Maintain accurate equipment files by entering vehicle, maintenance, inspection, licensing, warranty, and recall records into fleet databases. 

• Issue, replace, track, and reconcile fuel cards, and generate regular fuel spend reports for operations. 

• Assist with the setup, internal transfer, and disposal of fleet equipment. 

• Reconcile credit card expenses related to fleet operations. 

• Collaborate with Compliance Coordinators on administrative tasks for vehicle licensing and driver files. 

• Assist Fleet Managers with ad-hoc projects and general administrative needs. 

• Other duties as required.

Requirements

• Background in logistics, transportation operations, or fleet management software (including telematics and maintenance platforms) is a strong asset. 

• Proficient with Google Workspace (Sheets, Docs, Gmail) and strong overall technical skills. 

• Exceptional organizational habits, sharp attention to detail, and clear, effective written and verbal communication skills. 

• Ability to work independently and prioritize tasks in a fast-paced setting.

GFL Benefits

• Competitive wages.

• RRSP company matching program.

• Industry leading health, dental, vision and mental health benefits.

• Employee assistance programs

• Paid training and development opportunities.

• A supportive work environment that fosters professional growth and development.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.