Clerk III - Human Resources-Payroll

Examples of Duties:

• Reads source documents such as canceled checks, sales reports, or bills, and enters data into
specific data fields using keyboards or scanners
• Operates office machines, such as photocopiers and scanners, facsimile machines, voicemail
systems, and personal computers
• Operates computers programmed with accounting software to record, store, and analyze
information
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper
codes
• Classifies, records, and summarizes numerical and financial data to compile and keep financial
records, using journals and ledgers or computers
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized
accounting software
• Receives, records, and banks cash, checks, and vouchers
• Complies with federal, state, and City policies, procedures, and regulations
• Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such
matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
• Codes documents according to City procedures
• Reconciles or notes and reports discrepancies found in records
• Accesses computerized financial information to answer general questions, as well as those related
to specific accounts
• Matches order forms with invoices and records the necessary information
• Answers telephones, directs calls, and takes messages
• Files and stores completed documents in appropriate locations; Retrieves materials in alphabetic,
numeric, or chronological order
• Maintains and updates filing, inventory, mailing, and database systems using a computer
• Compiles, sorts, and verifies the accuracy of data before it is entered
• Communicates with customers, employees, and other individuals to answer questions,
disseminate or explains information, take orders, and address complaints
• Collects, counts, and disburses money; does basic bookkeeping and completes banking
transactions
• Completes and mails bills, contracts, policies, invoices, or checks
• Opens, sorts, and routes incoming mail, answers correspondence and outgoing mail
• Processes and prepares documents such as expense reports, invoices, receipts, statements, or other
documents
• Compiles, copies, sorts, and files records of office activities, business transactions, and other
activities
• Gathers, records, and proofreads data and other information, such as records and reports
• Types, formats, proofreads, and edits correspondence and other documents using personal
computers
• Compares data with source documents or re-enters data in verification format to detect errors
• Stores completed documents in appropriate locations
• Locates and corrects data entry errors or reports them to supervisors
• Compiles, reviews, analyzes and records payroll time, payroll data, withholdings, benefits, and
other employee related data
• Performs special projects and other duties as assigned

Minimum Qualifications:

Education
For all Clerks, it is a requirement to have completed High School graduation or General Education
Development (GED) certificate.
Experience
In addition to the minimum education requirements the following experience requirements also apply:
For entry into the Clerk position, no work experience is required; however, the minimum education
requirements must be met. One year of paraprofessional experience in general office of clerical work is
preferred; however, it is not required. Clerks must demonstrate proficiency with integrated word
processing and spreadsheet functions.
For selection, appointment to Clerk level II or higher, in addition to the minimum education requirements,
more progressive levels of experience are required based on the following:

Clerk III – at least three (3) years of experience


Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and
abilities will be evaluated on an individual basis.

Supplemental Information: