Executive Assistant to CEO-Infrastructure Firm-Great Culture

The Windfall is partnering with a prestigious Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast-paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day-to-day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day. 

RESPONSIBILITIES

• Provide comprehensive administrative support to the CEO

• Manage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and events

• Proactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitments

• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes

• Manage meeting logistics and prepare agendas, presentations, documents, and other materials as needed

• Assist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logistics

• Screen and prioritize incoming calls, emails, meeting requests, and other correspondence

• Draft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materials

• Serve as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholders

• Process and reconcile expense reports accurately and in a timely manner

• Maintain highly confidential executive files, records, and information

• Coordinate Executive dinners, events, conferences, off-sites, and other meetings

• Assist with special projects and ad hoc administrative requests as needed

• Anticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficiently

• Handle sensitive and confidential information with the highest level of discretion and professionalism

• Provide occasional after-hours support via email or mobile phone when necessary

• Partner with CEO’s Personal Assistant and House staff for any needs

REQUIREMENTS

• Bachelor’s degree required

• 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite or senior-level executives

• A true career Executive Assistant who enjoys and excels at providing high-level administrative support

• Proven experience managing multiple time zone, complex Executive calendars and domestic and international travel

• Exceptional organizational and time-management skills with outstanding attention to detail

• Strong written and verbal communication skills

• Professional and comfortable interacting with senior Executives, Board members, clients, and external stakeholders

• Highly proactive with the ability to anticipate needs and solve problems independently

• Strong judgment and discretion when handling confidential and sensitive information

• Ability to manage multiple priorities and shifting deadlines while remaining calm and organized

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

• Board meeting and Board-level support experience is a plus

• Notary Public designation is a plus

PACKAGE

$140-150K Base DOE

Discretionary bonus based on individual and firm performance

Incredible Benefits

401K with Match

Perks, great culture, offsites

#ZR